Board of Aldermen Meeting Agendas & Minutes


Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Board of Aldermen Work & Planning Session

Meeting Agenda


Government Center
14811 Manchester Rd
Ballwin, MO 63011
City of Ballwin Logo (636)-227-9000
Fax: (636)-207-2320



The Ballwin Board of Aldermen will meet for a Work/Planning Session on Monday, May 16, 2016 at 6:00 p.m.

This meeting is open to the public and the building is handicap accessible.


Eric Hanson
City Administrator



Meeting Minutes

The minutes are prepared in summary to reflect the overall discussion – not verbatim quotes.

The Board of Aldermen Work Session Meeting was called to order at 6:13 p.m. by Mayor Tim Pogue.
In attendance were Aldermen Jimmy Terbrock, Michael Finley, Kevin Roach, Mark Stallmann, Frank Fleming, Jim Leahy, Ross Bullington and Ray Kerlagon.  Also in attendance were City Administrator Eric Hanson, City Attorney Robert Jones, Assistant City Administrator / City Planner Thomas Aiken, Director of Parks and Recreation Linda Bruer, Director of Public Works Gary Kramer, Superintendent of Streets Jim Link, Finance Officer Denise Keller, Information Systems Manager Paula Reeds and Human Resource Coordinator Haley Morrison.

The Board of Aldermen discussed priorities with in each category to identify items to move forward on. The following was discussed:

      I.        Budget/Finance

  1. Bonds – Liability
  2. Reserve Policy – 25%
  3. Worker’s comp

    II.        Capital Equipment

  1. Capital Equipment for Streets Swap Loader (Cement Mixer, Asphalt Machine, Roller)

   III.        Code/Inspections/Planning

  1. Strategic Plan –Comprehensive Plan Update (10 yrs old)
  2. Inspections Program – Keep in-house, active code enforcement vs. complaint driven enforcement, commercial maintenance 

  IV.        Economic Development

  1. Expand C-1 District / overlay district
  2. Annexation- Commercial Districts, Residential
  3. Selling Ballwin Market- Economic Developer/Director

    V.        Marketing/Communication/Citizen Engagement

  1. Seniors / Citizens – Place to gather
  2. Social Media
  3. Selling Ballwin Market
  4. Police involvement / engagement with the City
  5. Marketing Parks & Recs Programs
  6. Attracting additional programs

  VI.        Operations/Facilities

  1. Parks Plan: Upgrade to Facilities, Master Plan, Dog Park, Community Garden, Gymnastic or similar organization, Competitive Swimming & Diving pool attached to Pointe
  2. Vehicle Storage Facilities

 VII.        Streets/R-O-W

  1. Streets Improvement

 VIII.        Technology

  1. Hire a company to look at system

The staff presented to the Board the following items they believed were priorities. The following items were discussed:

      I.        Budget/Finance

    II.        Capital Equipment

  1. Capital Equipment for Streets/Sidewalks (Swaploader-Cement Mixer-Asphalt Machine)
  2. Purchase FEMA trailer to be fully equipped for use as a mobile command post

   III.        Code/Inspections/Planning

  1. Inspection Program: In-house vs. Outsource
  2. Comprehensive Plan Update (10 years old)

  IV.        Economic Development

  1. Manchester Road Development Targets
  2. Clayton Road Plaza
  3. Future Annexation

    V.        Marketing/Communication/Citizen Engagement

  1. Formation of Ballwin Arts Commission
  2. Development of Comprehensive Communications Strategy
  3. Citizen Needs Assessment (Bi-Annual Survey)

  VI.        Operations/Facilities

  1. City Wide Facility Master Plan
  2. Decision on Government Center
  3. Covered Parking for Police/PW/Parks/Code Fleet
  4. Storage/Yard Space
  5. Preparation of a Park Masterplan(s)
  6. Park Upgrades to Equipment/Facilities

 VII.        Streets/R-O-W

  1. Increase Annual Street Improvement Program/Project
  2. Right of Way Trees (maintain all R-O-W Trees, which current ordinance does not reflect)
  3. ADA Curb Ramp Upgrades
  4. Street Maintenance Alternatives

 VIII.      Technology

  1. Network Overhaul with updated security measures
  2. Website Reconstruction
  3. Address current Broadband Limitation
  4. City Mobile App

After staff’s suggestions, the Board listed the following as action priorities.  These items were identified as items that are the highest priorities for future budgeting and implementation purposes.

Economic Development

Manchester Road Development Targets


  1. Decision on Government Center
  2. Preparation of a Park Masterplan(s)
  3. Park Upgrades to Equipment/Facilities


Increase Annual Street Improvement Program/Project


Network Overhaul with updated security measures

A motion was made by Alderman Roach and seconded by Alderman Fleming to adjourn the Board of Aldermen Work Session Meeting.  A roll call vote was taken with a unanimous result, and the meeting was adjourned at 9:10 p.m.

Tim Pogue, Mayor


Eric Hanson, City Administrator


A Johnson                                                                                              Approved:  June 13, 2016