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Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Board of Aldermen Meeting

Meeting Agenda

City of Ballwin Board of Aldermen Meeting Agenda and Briefs
Agendas and Briefs are available before a meeting takes place.
Minutes of a meeting are reviewed at the following meeting and are available after approval by the Aldermen.

Meeting Minutes

MINUTES OF THE BOARD OF ALDERMEN MEETING
CITY OF BALLWIN – VFW HALL, 115 MIMOSA
June 13, 2005
The meeting was called to order by Mayor Young at 7:35 p.m.
PRESENT
ABSENT
Mayor Walt Young
 
Alderman Tim Pogue
Alderman Ray Lembke (Out of the country)
Alderman James Terbrock
 
Alderman Ken Buermann
 
Alderman Jane Suozzi
 
Alderman James Robinson
 
Alderman Frank Fleming
 
Alderman Charles Gatton
 
City Administrator Robert Kuntz
 
City Attorney Lionel Lucchesi
 
The Pledge of Allegiance was given.
The Minutes of the May 23, 2005 Agenda Review meeting were submitted for approval.  A motion was made by Alderman Buermann and seconded by Alderman Suozzi to approve the Minutes.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.
The Minutes of the May 23, 2005 Board of Aldermen meeting were submitted for approval.  Alderman Pogue amended Page 12, paragraph 4:  The vote should reflect Ayes-5, Nays-1, with Aldermen Gatton and Pogue abstaining.  On Page 11, paragraph 7, correct the spelling of “building”  A motion was made by Alderman Buermann and seconded by Alderman Fleming to approve the Minutes as amended.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.
OLD BUSINESS
BILL # 3360 - AN ORDINANCE AMENDING CHAPTER 15, ARTICLE IV, DIVISION 3 ENTITLED SPEED LIMITS, AND ARTICLE XII ENTITLED SCHEDULES BY THE ESTABLISHMENT OF A FIFTEEN MILE PER HOUR SPEED LIMIT.
A motion was made by Alderman Gatton and seconded by Alderman Fleming to amend the requested speed limit from 15 mph to 20 mph.  City Attorney Lucchesi said that this will require a new ordinance. 
Alderman Buermann said that when he recently drove on this street, there were children in the street without supervision.  He believes that a change in the speed limit on one subdivision street is not the best approach.  Alderman Fleming said that he believes that request of the residents is reasonable.  There should be a speed limit sign posted on the street.  He supports lowering the speed limit to 20 mph.  Alderman Terbrock agreed that there are dangers on this street for children and supports the 20 mph speed limit.  He said that such changes should be limited to minor streets.  Mayor Young asked if this can be limited to cul-de-sac streets.  Alderman Robinson said that there is no reason to limit changes to cul-de-sacs only.  Any roadway should be included. 
Alderman Gatton withdrew his motion for a second reading.
A motion was made by Alderman Gatton and seconded by Alderman Robinson that the bill be amended to reflect the correct street name, “Valley Manor Drive” and that the bill be held over since Ward 4 Alderman Lembke is not present at this meeting.  A voice vote was taken with a unanimous affirmative result and the motion passed.
A motion was made by Alderman Gatton and seconded by Alderman Fleming that a second version of this ordinance be drafted with a 20 mph speed limit.  A voice vote was taken with a unanimous affirmative result and the motion passed.
PRESENTATION
Recycling:  Midwest Waste Representative, Tony Lamantia, made a presentation to the Board about Single Stream Recycling.  The recycling items do not have to be separated and can be put into one bin.  The items will be put into a truck that looks like a trash truck, but is only used for recycling.  The trash truck has the ability to compact the materials, but this is only used for recycling materials and not trash.  Tours of the recycling facility where the recycling process can be observed are offered.  Bins are being made at this time through a grant from St. Louis County.  The bins will be delivered to all of the residents by the 3rd week in July.  Mr. Lamantia said that between 75% - 80% of the items in the trash can be recycled.  Since the grant has been provided by St. Louis County, Midwest Waste is required to provide quarterly volume reports on recycling to the County.  Mr. Lamantia said that this process will eventually change the limits on trash, which in turn will affect the contract.
Mayor Young suggested that when Midwest Waste receives a call to provide new service to any Ballwin residence, that they immediately deliver a recycling bid to that residence along with the flyer explaining Single Stream Recycling.  He also suggested that in the first few invoices, that Midwest Waste encourage recycling. 
Mayor Young expressed his concern about the size of the recycling bins and the residents having storage room for two bins. 
City Administrator Kuntz said that Code Enforcement Supervisor Jerry Klein worked very diligently as the primary contact in obtaining the grant.
Mr. Lamantia said that the City of Ferguson is the first city that has been automated for trash and recycling services.  As of May 1, they went from twice a week unlimited trash pick up to once a week limited trash with Single Stream recycling.  It is going very well.
CITIZEN COMMENTS
Deb Ksiazek, 2351 Westpar, Clarkson Crossing Trustee:  Ms. Ksiazek thanked the Board for addressing the parking problem in Clarkson Crossing.  She asked that the Bill # 3361 be amended to prohibit parking from 9:00 a.m. – 12:00 p.m. instead of 7:30 a.m. – 12:00 p.m.  She said that this change will not impose as much restrictions on the homeowners and will still prevent the students from parking on their street. 
PUBLIC HEARINGS
None.
NEW BUSINESS
LEGISLATION
BILL # 3361 - AN ORDINANCE AMENDING CHAPTER 15 OF THE CODE OF ORDINANCES OF THE CITY OF BALLWIN BY AMENDING SECTION 15-483 SCHEDULE H ENTITLED LIMITED PARKING.
A motion was made by Alderman Buermann and seconded by Alderman Suozzi to amend Bill # 3361 to change the parking restriction to apply between 9:00 a.m. and 12 p.m.  A voice vote was taken with a unanimous affirmative result and the motion passed.
A motion was made by Alderman Gatton and seconded by Alderman Suozzi for a first reading of Bill No. 3361, as amended.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  Bill No. 3361 was read for the first time.
A motion was made by Alderman Buermann and seconded by Alderman Suozzi to amend Bill # 3361 to enforce the parking restriction on school days only.  A voice vote was taken with a unanimous affirmative result and the motion passed.
A motion was made by Alderman Robinson and seconded by Alderman Buermann for a second reading of Bill No. 3361, as amended twice.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  Bill No. 3361 was read for the second time.
A roll call was taken for passage and approval of Bill No. 3361 with the following results:  Ayes – Buermann, Fleming, Pogue, Robinson, Gatton, Suozzi, Terbrock.    Nays – None.  Whereupon Mayor Young declared Bill No. 3361 approved and it became Ordinance No. 05-29.
BILL # 3362 - AN ORDINANCE AMENDING CHAPTERS 17 AND 18 OF THE CODE OF ORDINANCES OF THE CITY OF BALLWIN, ST. LOUIS COUNTY, MISSOURI, AND BY AMENDING SECTION 17-64 ENTITLED “PROTESTS AND PICKETING,” SECTION 18-41 ENTITLED “DISTRIBUTING LEAFLETS, TRACTS, BOOKLETS, HANDBILLS, OR PETITIONS IN DESIGNATED AREAS BY PERMIT, AND DELETING SECTION 18-42 ENTITLED “SPECIAL PARK EVENTS” IN ITS ENTIRETY.
A motion was made by Alderman Buermann and seconded by Alderman Robinson for a first reading of Bill No. 3362.   A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  Bill No. 3362 was read for the first time.
A motion was made by Alderman Suozzi and seconded by Alderman Gatton for a second reading of Bill No. 3362.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  Bill No. 3362 was read for the second time.
A roll call was taken for passage and approval of Bill No. 3362 with the following results:  Ayes – Pogue, Gatton, Suozzi, Robinson, Buermann, Terbrock, Fleming.    Nays – None.  Whereupon Mayor Young declared Bill No. 3362 approved and it became Ordinance No. 05-30.
CONSENT ITEMS: (Budgeted items which are low bid and do not exceed expenditure estimates and/or items which have been previously approved in concept.)
A.
Striping
B.
Liquor License Renewals
C.
Mosquito Fogging
A motion was made by Alderman Robinson and seconded by Alderman Gatton to accept the Consent Items.  A voice vote was taken with a unanimous affirmative result and the motion passed.
MAYOR’S REPORT
Commission Appointments:  Mayor Young recommended re-appointment of Ron Kadane to the Planning & Zoning Commission.  A motion was made by Alderman Pogue and seconded by Alderman Robinson to approve this appointment.  A voice vote was taken with a unanimous affirmative result and the motion passed.
Finance Advisory Committee:  Mayor Young asked about the status of this committee.  City Attorney Lucchesi said that this committee was previously discussed but no action taken.  Mayor Young said that two people have expressed interest in serving on this committee.
Special Use Exception Transfer:  This is regarding the S.U.E. transfer of Maggie Moo’s Ice Cream at 15367 Manchester to Hector and Sheryll Cristancho.  A motion was made by Alderman Robinson and seconded by Alderman Pogue to approve the S.U.E. transfer.  A voice vote was taken with a unanimous affirmative result and the motion passed.
CITY ADMINISTRATOR’S REPORT
Community Plan:  City Administrator Kuntz said we are committed to an update of the Community Plan.  The first phase of the process was a presentation at the Aldermanic Retreat by Buxton.  Assistant City Administrator Aiken has asked for qualifications.  A consultant will guide the Board through a process that is very important because this will shape future development and other aspects of the community over the upcoming years.  After a series of steps, this will be brought to a public forum.  When the Community Plan was last updated, we did not have a Planning & Zoning Commission.  At that time, it was strictly a Zoning Commission.  Many development issues are initiated through the Planning & Zoning Commission.  He suggested that for the first step, one member from the Board, the Chairman of the Planning & Zoning Commission and Mr. Aiken as staff representative and City Planner, do the initial screening of the consultants to bring back a recommendation to the Board.  He said it is illogical to try to do this with a larger group.
Mayor Young said that if the Board decides to proceed with this concept, he suggested that Alderman Gatton serve as the representative from the Board.  He would be an excellent representative.  Alderman Gatton said that if the meetings are after normal working hours, he will accept. 
A motion was made by Alderman Buermann and seconded by Alderman Robinson to accept the 3-person committee plan as presented, and to appoint Alderman Gatton as representative.  A voice vote was taken with a unanimous affirmative result and the motion passed.
Future Meetings:  City Administrator Kuntz said that traditionally the Board has adopted a summer schedule whereby the first meetings of July and August are cancelled due to short agendas.  If there is a P & Z issue, it would be on the Board agenda at the 4th Monday of the month.  At this time of year, there are fewer agenda items and vacation conflicts. 
Mayor Young said that there are committees that have items for discussion.  This would be a good time to schedule committee meetings.  He asked the Board to take this into consideration before making a final decision. 
City Administrator Kuntz said that canceling the first meeting in July and August will still allow Planning & Zoning referrals to be considered at the 4th Monday meeting. 
Alderman Gatton suggested that the Aldermen that will not be able to attend one of the meetings in July or August could notify City Administrator Kuntz and a decision regarding canceling two upcoming meetings could be made at the June 27 meeting. 
City Administrator Kuntz said that a workshop session could be scheduled in place of a regular Board meeting.  He said because of media coverage, he received an unsolicited proposal from a local firm to do a workshop on retail retention.  Some of the finance and administration issues are city-wide and go beyond the committee level to get fair consideration. 
City Administrator Kuntz asked that before the next meeting, the Board suggest topics for the workshop, availability of dates, and if the summer meeting schedule should be utilized.  Mayor Young said that this would not be canceling the aldermanic meeting, this would be a aldermanic committee meeting. 
Mayor Young said that if the Board decides not to follow the previous summer meeting schedule, perhaps an earlier starting time could be used for the workshop session. 
City Administrator’s Employment Contract Amendment:  City Administrator Kuntz requested changes in his employment contract.  The Board changed a policy by motion regarding vehicles and this is not consistent with his contract and other minor modifications.  He requested that legislation be drafted for consideration at the next meeting.  Mayor Young said that since this is a personnel issue, he would like to discuss this in closed session after the next meeting.  He requested a copy of the last performance review. 
A motion was made by Alderman Gatton and seconded by Alderman Terbrock that the legislation be drafted for consideration in closed session after the next meeting.  Alderman Robinson asked about the amendment.  City Administrator Kuntz said that the amendment is regarding personal days, severance pay, and the car allowance.  A voice vote was taken with a unanimous affirmative result and the motion passed.
Mayor Young said that this will be on the next agenda for discussion in closed session.
CITY ATTORNEY’S REPORT
None.
ALDERMANIC COMMENTS
Policies and Procedures:  Alderman Robinson said that if the Board had a list of guidelines regarding Board discussions and procedures, agenda modifications to satisfy the public notice rule, etc.  This is a way to keep the Board acting in a civil and respectful manner toward each other.  He suggested a committee to create a set of guidelines for meetings.
City Administrator Kuntz said that the “Handbook For Newly Elected Officials” is excellent, well done, and very comprehensive.  Mayor Young said that since the handbook is given to newly elected officials, the rest of the Board may not have seen the updated publication, which is the reason a copy was provided to each alderman prior to this meeting.  Mayor Young said that when he read the handbook, he was very impressed with the contents.  He said that Marie Clark should be congratulated and thanked for preparing this excellent handbook, and she is very diligent in her ideas and efforts.  City Administrator Kuntz said that the handbook that Marie prepared should be read by everyone on the Board.  Mayor Young said that the handbook has helped him and Alderman Terbrock a great deal since they are the newest members of the Board. 
Adjourn:
A motion was made by Alderman Buermann and seconded by Alderman Suozzi to adjourn.  The motion passed unanimously and the meeting was adjourned at 8:40 p.m.
Walter S. Young, Mayor
ATTEST:
Robert A. Kuntz, City Administrator
MC