Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Board of Aldermen Meeting

Meeting Agenda

CITY OF BALLWIN
BOARD OF ALDERMEN MEETING
February 23, 2015 7:00 p.m.
300 Park Drive, Donald “Red” Loehr Police & Court Center
www.ballwin.mo.us

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Approval of Minutes: February 9, 2015

5. Presentation: None

6. Pending Issues: Bill #3866 Ballwin Grove Plaza Site Plan

7. Citizen Comments

8. Public Hearing: None

New Business:

9. Legislation Next Ordinance # 15-11
     A. Bill # 3870 Mosquito Control
     B. Bill # 3871 Special Counsel
     C. Bill # 3872 ECC Contract
     D. Bill # 3873 Concealed Weapons
     E. Bill # 3874 Administrative Search Warrants

10. Consent Items
     A. 2015 Salary Adjustments
     B. Tree and Stump Removal

11. Mayor’s Report

12. City Administrator’s Report
     A. Golf Course Irrigation
     B. Kehrs Mill Drainage
     C. Sales Tax Monitoring
     D. Policy Manual Change

13. Staff Reports
     A. None.

14. City Attorney’s Report
     A. Court Disturbances

15. Aldermanic Comments

16. Adjourn

NOTE: Due to ongoing City business, all meeting agendas should be considered tentative. Additional issues may be introduced during the course of the meeting.
CLOSED SESSION: Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.


 

BOARD OF ALDERMEN MEETING BRIEFS
February 23, 2015 7:00 p.m.
300 Park Drive – Donald “Red” Loehr Police & Court Center

This is a condensed summary of the action items which will be considered at tonight’s Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, please call (636) 227-8580. If you would like to know more about the programs or services which we provide, please dial our 24-Hour Information Line (636) 207-2300, or visit us on the web at www.ballwin.mo.us.

CITIZEN COMMENTS

If you wish to address the Board during this meeting, please fill out the “Citizen Comments: To Address the Board of Aldermen” form and place it in the tray on the table at the front of the Board Room before the meeting begins.

Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made.

Thank you for your cooperation.

MINUTES
The Minutes from the February 9, 2015 Board of Aldermen meeting are submitted for approval.

BALLWIN GROVE PLAZA SITE PLAN (Bill 3866)
This legislation was read once, then tabled at the last Board meeting.

MOSQUITO CONTROL (Bill 3870)
This legislation authorizes a contract with St. Louis County for larviciding in 2015.

SPECIAL COUNSEL
(Bill 3871)
This legislation authorizes the retention of John Hessel to intervene on behalf of the City of Ballwin in the sales tax lawsuit initiated by the City of Chesterfield.

ECC CONTRACT (Bill 3872)
This User Agreement with the St. Louis County Emergency Communications Commission (ECC) for Dispatch Equipment of the County-Wide Interoperable Radio System covers the design, deliver, installation, testing and maintenance of the system owned by the ECC and used by the Ballwin Police Department for police radio communications.

CONCEALED WEAPONS
(Bill 3873)
This legislation adds a new section to our ordinance to define a knife as it relates to the overall category of concealed weapons.

ADMINISTRATIVE SEARCH WARRANTS (Bill 3874)
This legislation authorizes staff to enter onto private property to investigate and enforce public health and safety conditions.

2015 SALARY ADJUSTMENTS
It is requested that the Board, by motion, ratify the 3% merit raise proposal that was conditionally approved in a prior work shop session and reflected in the 2015 budget, which was adopted on December 8.

TREE AND STUMP REMOVAL
It is recommended that this contract be awarded to Gamma Tree Experts, who submitted the lowest of 5 unit price bids for tree and stump removal.

GOLF COURSE IRRIGATION
It is recommended that this contract be awarded to Midwest Irrigation, who submitted the low bid of $472,200.

KEHRS MILL DRAINAGE
It is recommended that this contract be awarded to Krupp Construction, who submitted the lowest of 2 bids, in the amount of $17,460.

SALES TAX MONITORING
It is recommended that Ballwin join with Richmond Heights and 4 other cities to monitor this legislation. Direction, by motion is requested.

POLICY MANUAL CHANGE
It is proposed that the Recreational Use Policy be amended to reflect the contractual changes which were approved at the last meeting.

COURT DISTURBANCES
Judge Nye has proposed that we adopt an ordinance to mirror State Statute in this regard.

Meeting Minutes

MINUTES OF THE BOARD OF ALDERMEN MEETING
CITY OF BALLWIN – 300 Park Drive
February 23, 2015

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS,
NOT VERBATIM QUOTES.

The meeting was called to order by Mayor Pogue at 7:03 p.m.

PRESENT                                                      ABSENT
MAYOR TIM POGUE
ALDERMAN JIMMY TERBROCK                        ALDERMAN JIM LEAHY
ALDERMAN MICHAEL FINLEY                         ALDERMAN MIKE BOLAND
ALDERMAN MARK STALLMANN
ALDERMAN JOHN SCHWENT
ALDERMAN FRANK FLEMING
ALDERMAN KATHY KERLAGON
CITY ADMINISTRATOR ROBERT KUNTZ
CITY ATTORNEY ROBERT E. JONES

The Pledge of Allegiance was given.

MINUTES
The Minutes of the February 9, 2015 Board of Aldermen meeting were submitted for approval. A motion was made by Alderman Fleming and seconded by Alderman Terbrock to approve the Minutes. A voice vote was taken with a unanimous affirmative result and the motion passed.

PRESENTATION

2014 Best of West – Best Civic Servant: Reporter and Representative of “West Newsmagazine” Jim Erickson said that “West Newsmagazine” has for many years conducted a “Best of West” category in the publication, recognizing various establishments and other parts of West County for their good service and good products, etc. This year, a new category was added to honor City Officials that were deemed to have contributed a great deal in the interest of public service to the citizens of West County. He said that in Ballwin, this honor goes to Marie Clark, former Ballwin City Clerk.

Mr. Erickson said that Marie Clark’s encyclopedic knowledge of the City of Ballwin and City Government, and her willingness to be helpful to people who always have questions about many things deserves recognition. He thanked Marie for the help that she has been to him in connection with his job with “West Newsmagazine”. Mr. Erickson presented a Certificate of Recognition in appreciation to Marie for exceptional dedication and service to the residents of Ballwin.

Marie Clark thanked Mr. Erickson for the honor of this special recognition. She also thanked City Administrator Kuntz, the Board of Aldermen, Mayor Pogue, City Attorney Jones, and the Department Heads for the privilege and enjoyment of working with them nearly 30 years in service to the residents of Ballwin. In taking a look back, she thanked Michael Herring, Chesterfield City Administrator, who was the Ballwin City Administrator when he hired her in July, 1985. At that time, Mr. Herring said that he hoped she would stay for at least 5 years. Marie said that she is glad that she has gone well beyond Mr. Herring’s expectations, and to still be serving in a part-time capacity for as long as needed.

PENDING ISSUES
BILL # 3866 - AN ORDINANCE AMENDING THE NEIGHBORHOOD COMMERCIAL OVERLAY DISTRICT APPROVED PER ORDINANCE 13-28 FOR CERTAIN LAND AT CLAYTON ROAD AND HENRY AVENUE IN THE CITY OF BALLWIN, COMMONLY KNOWN AS THE BALLWIN GROVE PLAZA.

William Buermann asked for another continuance on Bill 3866. He wants to consider further the concerns about parking.

Mayor Pogue asked what needs to be done regarding additional signs. Assistant City Administrator Aiken said that the sign code could be reviewed and perhaps a new classification could be added.

City Attorney Jones said that the Sign Code is not part of the Zoning Ordinance; therefore, it’s not so simple as to go to the Board of Adjustment to ask for additional square footage. He said that unless it fits into an existing category, a legislative change would be necessary.

Mr. Buermann said he is also considering what options are available off-site.

Alderman Fleming said that this will only address the problems for CVS. It doesn’t solve any other issues. He said he is not supporting this because it will take a problem and make it worse.

The Board agreed to hold over this legislation for further research and consideration.

CITIZEN COMMENTS

Jamie Komorek, owner of Mia Sorella: Mr. Komorek said that adding reserved parking spaces for CVS will take away parking spaces from the overall parking. He said that the tent patio enclosure is not well received. This will be a 20-foot by 40-foot tent off the back facing half million dollar homes in the area. He said this is not in the best interest of the area.

Doug & Mary Edmonson, 267 Oak Path: Mr. Edmonson said that there is a dangerous dead 200-year old tree that died in 2010. He sent the neighbor a letter asking him to remove the dead tree, but this has not been done. He is concerned that the tree will fall on his house or garage. He asked the Board of Aldermen to see if something can be done regarding the dangerous tree before it falls on his house.

PUBLIC HEARINGS
None.

NEW BUSINESS

LEGISLATION

BILL # 3870 - AN ORDINANCE AUTHORIZING THE CITY OF BALLWIN TO ENTER INTO AND EXECUTE A CONTRACT WITH ST. LOUIS COUNTY, MISSOURI, FOR THE MOSQUITO CONTROL SERVICE, AND AUTHORIZING AND DIRECTING THE CITY ADMINISTRATOR OF THE CITY OF BALLWIN TO ENTER INTO ON BEHALF OF SAID CITY, A CONTRACT WITH ST. LOUIS COUNTY, MISSOURI, FOR MOSQUITO CONTROL SERVICE.

A motion was made by Alderman Fleming and seconded by Alderman Stallmann for a first reading of Bill No. 3870. A voice vote was taken with a unanimous affirmative result, the motion passed and Bill No. 3870 was read for the first time.

A motion was made by Alderman Fleming and seconded by Alderman Kerlagon for a second reading of Bill No. 3870. A voice vote was taken with a unanimous affirmative result and the motion passed. Bill No. 3870 was read for the second time.

A roll call was taken for passage and approval of Bill No. 3870 with the following results:
Ayes – Fleming, Kerlagon, Finley, Schwent, Terbrock, Stallmann. Nays – None. Bill No. 3870 was approved and became Ordinance No. 15-11.

BILL # 3871 - AN ORDINANCE AUTHORIZING THE CITY OF BALLWIN TO EXECUTE A CONTRACT RETAINING SPECIAL LEGAL COUNSEL FOR THE LIMITED PURPOSE OF PROVIDING ADVICE AND DIRECTION WITH RESPECT TO THE SALES TAX LITIGATION INITIATED BY THE CITY OF CHESTERFIELD.

A motion was made by Alderman Fleming and seconded by Alderman Terbrock for a first reading of Bill No. 3871. A voice vote was taken with a unanimous affirmative result and the motion passed. Bill No. 3871 was read for the first time.

Alderman Finley asked if there have been any new developments. City Attorney Jones said that there has not yet been a new judge assigned. He has been told that Webster Groves will intervene, but this has not yet happened.

Mayor Pogue said that he encourages the Board to take action on this. He finds it ludicrous that Chesterfield uses tax revenue from non-Chesterfield citizens to pay for the improvements that were done in Chesterfield, to the amount of about $70 million between the Levy District and the Federal Government to help pay for the Monarch Levy. He said the flood of 1993 wiped out all of the agricultural land in the valley, and there was very little commercial development at that point. They raised the height of the Monarch Levy to develop this property, and assessed $72 million in TIF financing on the taxpayers’ back to pay for it. Chesterfield wants to keep all of the sales tax that’s generated there now. Mayor Pogue said he has no problem with looking at the sales tax structure, but re-negotiating it just to make more losers so they can have a windfall, he doesn’t agree with that. He encouraged the Board to approve this ordinance and execute this contract.

Alderman Stallmann said that he agrees that it is important that what Chesterfield is asking does not occur.

A motion was made by Alderman Fleming and seconded by Alderman Terbrock for a second reading of Bill No. 3871. A voice vote was taken with a unanimous affirmative result and the motion passed. Bill No. 3871 was read for the second time.

A roll call was taken for passage and approval of Bill No. 3871 with the following results:
Ayes – Fleming, Terbrock, Finley, Kerlagon, Stallmann, Schwent. Nays – None. Bill No. 3871 was approved and became Ordinance No. 15-12.

BILL # 3872 - AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF BALLWIN, MISSOURI, ON BEHALF OF THE CITY, TO EXECUTE AN AGREEMENT WITH THE EMERGENCY COMMUNICATIONS COMMISSION FOR DISPATCH EQUIPMENT.

A motion was made by Alderman Finley and seconded by Alderman Fleming for a first reading of Bill No. 3872. A voice vote was taken with a unanimous affirmative result and the motion passed. Bill No. 3872 was read for the first time.

Alderman Finley asked about the use of this equipment. Police Chief Steve Schicker said that the ECC contract is an arrangement that goes beyond the mobile in-car radios. This is for the base station radio and the backups for the Communications Center, as well as the accompanying furniture fixtures to accommodate the new equipment.

A motion was made by Alderman Kerlagon and seconded by Alderman Fleming for a second reading of Bill No. 3872. A voice vote was taken with a unanimous affirmative result and the motion passed. Bill No. 3872 was read for the second time.

A roll call was taken for passage and approval of Bill No. 3872 with the following results:
Ayes – Kerlagon, Fleming, Terbrock, Stallmann, Schwent, Finley. Nays – None. Bill No. 3872 was approved and became Ordinance No. 15-13.

BILL # 3873 - AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF BALLWIN WITH REGARD TO CONCEALED WEAPONS.

A motion was made by Alderman Stallmann and seconded by Alderman Fleming for a first reading of Bill No. 3873. A voice vote was taken with a unanimous affirmative result and the motion passed. Bill No. 3873 was read for the first time.

Alderman Finley asked if this matches the State Statute. City Attorney Jones said that is correct. The former section in the City’s code was deleted, which precluded carrying concealed a knife with a blade in excess of 2½ inches.

A motion was made by Alderman Finley and seconded by Alderman Fleming for a second reading of Bill No. 3873. A voice vote was taken with a unanimous affirmative result and the motion passed. Bill No. 3873 was read for the second time.

A roll call was taken for passage and approval of Bill No. 3873 with the following results:
Ayes – Finley, Fleming, Kerlagon, Terbrock, Stallmann, Schwent. Nays – None. Bill No. 3873 was approved and became Ordinance No. 15-14.

BILL # 3874 - AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF BALLWIN WITH REGARD TO ADMINISTRATIVE SEARCH WARRANTS.

A motion was made by Alderman Fleming and seconded by Alderman Finley for a first reading of Bill No. 3874. A voice vote was taken with a unanimous affirmative result and the motion passed. Bill No. 3874 was read for the first time.

Mayor Pogue said that City Attorney Jones does not believe this bill will cover the dangerous tree that Mr. Edmonson spoke about. There would most likely have to be a change in the ordinance in Section 29. It would be covered if the tree was in the right-of-way, but not on private property. He said that Wildwood has a dangerous tree ordinance, and possibly Chesterfield. He suggested that City Attorney Jones draft an ordinance that would be covered under Section 29 of the Ballwin Code of Ordinances.

City Attorney Jones said that to amend Chapter 29 to add dangerous trees as a sub-section of the nuisance code, the warrant scope could be broadened to include dangerous trees. He said it’s a two-step process.

Alderman Terbrock said he understands the purpose and the need for this, but he does not approve of Ballwin employees going on private property as provided in this ordinance. He said that intentions behind passing this law may be good, but it opens the door for more warrants for other issues, and perhaps right into someone’s house. He said he will not vote for this bill.

Alderman Fleming said that this is driven by tall grass, and that’s not worth intruding on someone’s property rights. The dangerous tree issue could be addressed with this bill, if used properly.

Alderman Terbrock said that when someone complains about a neighbor’s tall grass, they should allow the inspector to view the violation from their property without going onto the violator’s yard. The same thing applies to the dangerous tree situation. He said he is not in favor of a judge saying that an inspector can go onto someone’s property for these potential violations. He said nothing said in this meeting leads him to believe that this legislation is necessary.

A motion was made by Alderman Stallmann and seconded by Alderman Fleming to table Bill 3874 until the next meeting for further consideration, also due to the fact that two Aldermen are absent at this time. A voice vote was taken with the following result: Aye: Finley, Stallmann, Schwent, Fleming, Kerlagon. Nay: Terbrock. The motion to table Bill 3874 until the next Board meeting was approved by a vote of 5-1.

CONSENT ITEMS: (Budgeted items which are low bid and do not exceed expenditure estimates and/or items which have been previously approved in concept.)

A. 2015 Salary Adjustments
B. Tree and Stump Removal

A motion was made by Alderman Fleming and seconded by Alderman Stallmann to accept the Consent Items. A voice vote was taken with a unanimous affirmative result and the motion passed.

MAYOR’S REPORT
None.

CITY ADMINISTRATOR’S REPORT

Golf Course Irrigation: City Administrator Kuntz said this project was made possible as a result of a successful grant application funded through the County Park Tax. This project was the largest single award of any that was granted for 2015, and will be funded entirely through the grant. This will be a substantial improvement in the irrigation of the golf course. Staff recommends awarding the contract to Midwest Irrigation.

A motion was made by Alderman Fleming and seconded by Alderman Stallmann to accept staff recommendation for the golf course irrigation. A voice vote was taken with a unanimous affirmative result and the motion passed.

Kehrs Mill Drainage: City Administrator Kuntz said this work is on a flat section of Kehrs Mill. It is due to the original roadway design and the placement of the catch basins. The gutter is too flat. Thirteen requests were sent out, and there were two responses. Krupp Construction submitted the lowest bid.

A motion was made by Alderman Fleming and seconded by Alderman Kerlagon to accept staff recommendation. A voice vote was taken with a unanimous affirmative result and the motion passed.

Sales Tax Monitoring: City Administrator Kuntz said this is a request to enter into an agreement with several neighboring point-of-sales cities to engage the services of The Rhoads Company, that will monitor the ongoing sales tax bills that are being introduced in the Senate and House of Representatives in Jefferson City. If further action is necessary, up-to-date information will have been provided. This is separate from the Chesterfield sales tax issue. This will be for the remainder of the legislative term. This is not for a large contractual obligation.

Alderman Stallmann said he agrees that Ballwin needs to be involved and monitoring legislative actions. He said he attended the Missouri Municipal League Legislative Conference. There are various sales tax law changes that have been proposed to redo the formula. None of these provisions are good for the City of Ballwin. They are all detrimental to Ballwin’s current situation. He said The Rhoads Company has done this type of monitoring previously and have done a good job.

Alderman Terbrock said that our own Representatives are working against Ballwin. This should be remembered when it comes time to vote in upcoming elections.

Alderman Fleming noted that on Page 2, in Section 2 of the agreement, “A-Cities agrees to make payment to TRC for services rendered under a new agreement, negotiated and signed by both parties” means to him that if legislation is filed, Ballwin has to go with this firm to continue representing Ballwin. He said it doesn’t leave any room to change firms if so desired. City Administrator Kuntz said that this agreement can be executed without that statement.

City Attorney Jones said that his interpretation is that either party can decide not to enter into a new agreement; however, it can be made more precise.

A motion was made by Alderman Stallmann and seconded by Alderman Fleming to authorize entering into this consulting agreement, with removal of the sentence at the top of Page 2 in Section 2. A voice vote was taken with a unanimous affirmative result and the motion passed.

Policy Manual Change: City Administrator Kuntz said this is a change in the Board Policy Manual. Any changes or amendments in the Manual requires 6 votes. There’s nothing controversial to this change, which reflects the intent and the language of the ordinance that was approved at the last Board meeting. Alderman Fleming said he is in favor of holding over this topic until the next meeting.

A motion was made by Alderman Fleming and seconded by Alderman Schwent to table the Policy Manual change to the next meeting. A voice vote was taken with a unanimous affirmative result and the motion passed.

STAFF REPORTS
None.

CITY ATTORNEY’S REPORT

Court Disturbances: City Attorney Jones said that Missouri Revised Statutes, Section 575.250.2 deals with disrupting a judicial proceeding. It was requested by Municipal Judge Virginia Nye that the Board be requested to enact this legislation in the City of Ballwin. It is a concern over protests and demonstrations that disrupts the court proceedings and makes it impossible to hold court. This actually happened on February 5 in Pine Lawn. This Statute was relied upon to issue State charges, but they didn’t have a municipal charge. To be pro-active, Judge Nye asked for this to be considered.

City Attorney Jones said a new State law will go into effect on January 1, 2017, which changed a couple of words but does not change the meaning of the statute in any way. He said he can provide both sections and will be exactly the same as the State statutes. One would be effective until December 31, 2016, and the other would become effective automatically on January 1, 2017, with the State statute.

Alderman Fleming said that his interpretation is to prevent people from disturbing a judicial proceeding or intimidate a judge or attorney about the matter that’s going on. He asked if someone comes into the room, quietly holding up a sign which is unrelated to the judicial proceeding being discussed, how will this be affected to not prohibit free speech?

City Attorney Jones said that a silent protest with someone in the back of a court room with a sign would not be actionable under this section because it has an element of intent. It has to be with the purpose of intimidating a judge, attorney, or juror with regard to that judicial proceeding. The scenario described by Alderman Fleming would not be an infraction under the City’s ordinance if the Board decides to pass such ordinance. He said he prefers using the State statute word-for-word, or not do this at all.

Alderman Finley asked if the Ballwin Municipal Judge has the authority to remove individuals from certain protests? City Attorney Jones said she would have the ability to remove those individuals.

A motion was made by Alderman Fleming and seconded by Alderman Finley to draft legislation for consideration at the next meeting. A voice vote was taken with a unanimous affirmative result and the motion passed.

Ameren/UE Litigation: City Attorney Jones said that today, both the Public Service Commission and Ameren filed their briefs in opposition to the appeal that was filed by the City of Ballwin in the street light case. The same issues are addressed about whether that relief is available in this proceeding. This is the main point that’s being briefed. He said the other matter, which Ballwin has intervened, which is the big rate case being litigated by Ameren UE at this time, the hearings begin next Monday. City Administrator Kuntz is going to testify next Thursday, along with Steve Bender from the City of O’Fallon, Missouri, with regard to the street light issues. He said this is going very well because there have been some partial settlements, negotiations, and they are trying to talk about the street light issues in the rate case, which is what is hoped would happen because this is on a short time table. It’s possible that the street light issues can be looked at within the confines of the rate case.

ALDERMANIC COMMENTS
None.

Adjourn: A motion was made by Alderman Terbrock and seconded by Alderman Fleming to adjourn. The motion passed unanimously and the meeting was adjourned at 8:01 p.m.

TIM POGUE, MAYOR

ATTEST:
ROBERT A. KUNTZ, CITY ADMINISTRATOR

MC