Board of Aldermen Meeting Agendas & Minutes
Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.
The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.
Board of Aldermen Meeting
BOARD OF ALDERMEN MEETING
This is a condensed summary of the action items which will be considered at tonight’s Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, please call (636) 227-8580. If you would like to know more about the programs or services which we provide, please dial our 24-Hour Information Line (636) 207-2300, or visit us on the web at www.ballwin.mo.us.
Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Minutes: December 14, 2015 Board of Alderman meeting & Closed Session minutes
6. Citizen Comments:
7. Public Hearing: None
8. Pending Issues: None
10. Consent Items
11. Mayor’s Report
12. City Administrators Report
13. Staff Reports
14. City Attorney’s Report
15. Closed Session
16. Aldermanic Comments
17. Information Only
NOTE: Due to ongoing City business, all meeting agendas should be considered tentative. Additional issues may be introduced during the course of the meeting.
CLOSED SESSION: Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.
MINUTES OF THE BOARD OF ALDERMEN MEETING
THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.
The meeting was called to order by Mayor Pogue at 7:00 p.m.
The Pledge of Allegiance was given.
The Minutes of the December 14, 2015 Board of Aldermen meeting minutes and Closed Session minutes were submitted for approval.
A motion was made by Alderman Fleming and seconded by Alderman Bullington to approve the December 14, 2015 Board Meeting minutes as submitted. A voice vote was taken with a unanimous affirmative result and the motion passed.
A motion was by Alderman Fleming and seconded by Alderman Leahy to approve the December 14, 2015 Closed Session meeting minutes as submitted. A voice vote was taken with a unanimous affirmative result and the motion passed.
BILL NO. 3909 AMENDEMENT TO PURCHASING ORDINANCE
Alderman Finley stated that he preferred that Ballwin favor local businesses when making purchases. City Administrator Hanson stated that this Bill is in consideration for circumstances where state bids are not available and staff would try to favor local businesses. He explained further, that in the case with the Consent Items, the pricing is already discounted by being a state bid. Buying multiple new vehicles from a local vender would not result in lower pricing. City Administrator Hanson stated it would up to the Board to make that decision and to set that type of standard. He also referred the question to City Attorney Jones to find out if there would be any restrictions or legislation that would prevent the City from selecting a local vender instead of the low bidder. City Attorney Jones stated that the City could select a local vender to award the contract to as long as this local vender’s bid met certain criteria set out within the current ordinance.
A motion was made by Alderman Fleming and seconded by Alderman Stallmann for a second reading of
A roll call vote was taken for passage and approval of Bill No. 3909 with the following results:
BILL NO. 3910 RIES ROAD ESTATES SUBDIVISION
A motion was made by Alderman Finley and seconded by Alderman Terbrock for a second reading of
A roll call vote was taken for passage and approval of Bill No. 3910 with the following results:
BILL NO. 3911 STONEY CREEK LANE STREET ACCEPTANCE
A motion was made by Alderman Bullington and seconded by Alderman Fleming for a second reading of
A roll call vote was taken for passage and approval of Bill No. 3911 with the following results:
a. BALLWIN ATHLETIC ASSOCIATION LIQUOR LICENSE
Alderman Finley asked that item “B” be removed from the consent item list for additional discussion.
Law Enforcement Day Saturday, January 9th was Law Enforcement Day. Mayor Pogue thanked and recognized the Ballwin Police Department for the services it provides to the City. It’s because of our police department that Ballwin remains one of the top honored safest cities in Missouri and in the country.
Snow Plow Website Mayor Pogue praised the website that provides an up-to-date map of where the plow trucks are and the street conditions. He had spoken to a few residents who said they had found the site helpful. Mayor Pogue looks forward to seeing the continued progress as the year goes on.
Ballwin Days Committee Mayor Pogue announced that the first Ballwin Day’s Committee meeting for 2016 would be held on January 19th at 7:00 p.m. at The Pointe.
CITY ADMINISTRATOR’S REPORT
Manchester Road Banners City Administrator Hanson informed the Board that there are about twenty locations along Manchester Road on the new light standards on which banners could be placed . He plans to discuss with staff some options for the installation of the banners.
Temporary Alternative Work Policy Amendments to the current work policy to accommodate pregnant women was presented to the Board for its approval. The employee manual currently does not state or provide accommodations to our female employees who may need to be on light duty work for part of their pregnancy.
A motion was made by Alderman Stallmann and seconded by Alderman Leahy to accept the work policy amendment to the personnel manual. A voice vote was taken with a unanimous affirmative result and the motion passed.
There was further discussion of the Parks and Recreations truck purchase. Mayor Pogue asked Public Works Director, Gary Kramer, if he saw a benefit, such as maintenance ease, choosing to go with a local bid for a vehicle. Mr. Kramer stated that Chevrolets vehicles are sent to ELCO and Ford are sent to
Alderman Leahy asked if the price of the bid included delivery cost, which he was informed that it did.
Alderman Fleming added, that since it’s a state bid and the vehicle is delivered, the low bid should be awarded the contract.
A motion was made by Alderman Fleming and seconded by Alderman Stallmann to accept Consent Item B. A voice vote was taken with a unanimous affirmative result and the motion passed.
CITY ATTORNEY’S REPORTS
House Bill No. 1993 City Attorney Jones stated that this legislation would be an overhaul of the Sunshine Law and the City would bear some significant costs in order to make these changes. One change the passing of this legislation would cause is the requirement that Cities index their public records. He stated that one of his primary concerns is the summarizing of the Closed Session minutes being made public; the topics typically discussed in Closed Sessions are sensitive in subject and information.
Mayor Pogue announced that Pursuant to Section 610.021  RSMo, the board will meet in closed session regarding litigation.
Adjourn to Closed Session: A motion was made by Alderman Fleming and seconded by Alderman Leahy to adjourn to closed session to discuss litigation matters. A roll call vote was taken with the following results:
Ayes: Aldermen Terbrock, Finley, Roach, Stallmann, Fleming, Leahy, Bullington, Kerlagon
The motion passed to adjourn to closed session at 7:23 p.m.
The Board reconvened in open session at 7:45 p.m.
Mayor Pogue reconvened the open session.
Alderman Fleming: In regards to previous discussions about Ballwin’s debt exposure for Olde Towne Plaza bonds, Ballwin is only exposed up to $250,000 per year. Alderman Fleming stated that he wants to be sure that this status has not changed since those discussions. He wanted to have a Finance & Administration committee meeting. He proposed the committee meet at 6:00 pm on January 25th. Committee members that should be in attendance are Aldermen Finley, Roach, Kerlagon and Fleming; it was encouraged that the other Board members be in attendance.
A motion was made by Alderman Fleming and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting. A roll call vote was taken with a unanimous result, and the meeting was adjourned
TIM POGUE, MAYOR