Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Board of Aldermen Meeting

Meeting Agenda

November 14, 2016   at   7:00 p.m.  
300 Park Drive – Donald “Red” Loehr Police & Court Center 
www.ballwin.mo.us


 

  1. Call to Order
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Minutes:  October 24, 2016 Budget Work Session, Closed Session &  Board of Alderman meeting  minutes
  5. Presentation:
  6. Citizen Comments:
  7. Public Hearing:     None
  8. Pending Issues:     None   

New Business:          

  1. Legislation:            Next Ordinance # 16-30
    1. Bill No. 3942 Parks & Recreation Fees   
    2. Bill No. 3943 Holloway-Kehrs Mill Study
    3. Bill No. 3944 Essen Estates Fire Hydrant
  2. Consent Items:
    1.  E-Citation Implementation
  3. Mayor’s Report
  4. City Administrators Report
  5. Staff Reports:
    1. Budget Update
  6. City Attorney’s Report
  7. Closed Session
    1. Section 610.021(13) RSMo.the Board of Aldermen will meet in closed session to discuss matters relating to personnel matters. 
  8. Aldermanic Comments
  9. Information Only
  10. Adjourn

NOTE:  Due to ongoing City business, all meeting agendas should be considered tentative.  Additional issues may be introduced during the course of the meeting. 

CLOSED SESSION:  Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

Meeting Minutes

City of Ballwin - Board of Aldermen Meeting Minutes November 14, 2016 Page 1
MINUTES OF THE BOARD OF ALDERMEN MEETING
CITY OF BALLWIN – 300 Park Drive
November 14, 2016


THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.


he meeting was called to order by President of the Board Alderman Fleming at 7:02 p.m.

Roll Call

PRESENT                                              ABSENT
Alderman James Terbrock                Mayor Tim Pogue
Alderman Michael Finley
Alderman Kevin Roach
Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
Alderman Raymond Kerlagon
City Administrator Eric Hanson
City Attorney Robert E. Jones

The Pledge of Allegiance was given.

MINUTES

The Minutes of the October 24, 2016 Board of Aldermen Budget Session meeting minutes were
submitted for approval.

A motion was made by Alderman Stallmann and seconded by Alderman Bullington to approve the
October 24, 2016 Board of Aldermen Budget Session meeting minutes as presented. A voice vote was
taken with a unanimous affirmative result and the motion passed.

The Minutes of the October 24, 2016 Board of Aldermen meeting minutes were submitted for approval.

Alderman Finley made a motion to amend the minutes to include his and Alderman Bullington’s
comments under Staff reports in the discussion for the Pointe’s Recreation Fees. Their comments should
read as follows:
Alderman Finley suggested that such a discounted rate be tied to the rates of seniors.
Alderman Bullington suggested there also be a discounted rate for first responders.


A motion was made by Alderman Finley and seconded by Alderman Bullington to approve the October
24, 2016 Board of Aldermen meeting minutes as amended and approved as submitted. A voice vote was
taken with a unanimous affirmative result and the motion passed.

The Minutes of the October 24, 2016 Board of Aldermen Closed Session meeting minutes were
submitted for approval.

A motion was made by Alderman Stallmann and seconded by Alderman Finley to approve the October
24, 2016 Board of Aldermen Closed Session meeting minutes as presented. A voice vote was taken with
a unanimous affirmative result and the motion passed.

NEW BUSINESS

LEGISLATION

BILL NO. 3942 PARKS & RECREATION FEES

A motion was made by Alderman Bullington and seconded by Alderman Stallmann for a first reading of
Bill No. 3942. A voice vote was taken with a unanimous affirmative result and Bill No. 3942 was read
for the first time

A motion was made by Alderman Roach and seconded by Alderman Kerlagon to amend the ordinance to
include “Military, Police, Fire” in the tables where “Seniors” was also listed.

A motion was made by Alderman Bullington and seconded by Alderman Leahy for a second reading of
Bill No. 3942. A voice vote was taken with a unanimous affirmative result and Bill No. 3942 was read a
second time.

A roll call vote was taken for passage and approval of Bill No. 3942 with the following results:
Ayes – Aldermen Terbrock, Finley, Roach, Stallmann, Fleming, Leahy, Kerlagon, Bullington;
Nays -- None.

Bill No. 3942 was approved and became Ordinance No. 16-30

BILL NO. 3943 HOLLOWAY & KEHRS MILL RD INTERSECTION STUDY

A motion was made by Alderman Stallmann and seconded by Alderman Leahy for a first reading of
Bill No. 3943. A voice vote was taken with a unanimous affirmative result and Bill No. 3943 was read
for the first time

Alderman Finley asked how this issue to conduct a study came up.
City Administrator Hanson stated the city had submitted last year under the federal funds program to do
improvements along Holloway up to Baxter. The City missed out on this opportunity because in the past
13 months there have been two rollover accidents and many collisions at this intersection. The hopes of
conducting this safety and traffic study at this intersection is to combine the project into one complete
road project and score higher for federal funding.

A motion was made by Alderman Terbrock and seconded by Alderman Finley for a second reading of
Bill No. 3943. A voice vote was taken with a unanimous affirmative result and Bill No. 3943 was read a
second time.

A roll call vote was taken for passage and approval of Bill No. 3943 with the following results:
Ayes – Aldermen Bullington, Kerlagon, Leahy, Fleming, Stallmann, Roach, Finley, Terbrock;
Nays -- None.
Bill No. 3943was approved and became Ordinance No. 16-31

BILL NO. 3944 ESSEN ESTATE FIRE HYDRANT

A motion was made by Alderman Finley and seconded by Alderman Stallmann for a first reading of
Bill No. 3944. A voice vote was taken with a unanimous affirmative result and Bill No. 3944 was read
for the first time

Alderman Roach asked if the final plat layout has been done. Public Works Director Gary Kramer stated
the street is in place, except for the top layer, but the curb, gutters and asphalt base are in place. Alderman
Roach asked if the park space or Recreation fee was resolved. Mr. Kramer stated he believes they paid it
otherwise they would not have received the approval.

Alderman Terbrock asked why the City was just receiving this request. Mr. Kramer stated this was
initiated by the water company who goes through the fire district.

Alderman Kerlagon given the lack of a fire hydrant, does this pose a risk for a fire hazard and is it
possible there a places where a fire hydrant should be but isn’t. City Administrator Hanson stated that is a
good question and the City had just received this request on Thursday. This is not uncommon for the City
to receive these requests from the fire district. He was not sure how the fire department determines where
a fire hydrant is needed.

A motion was made by Alderman Bullington and seconded by Alderman Kerlagon for a second reading
of Bill No. 3944. A voice vote was taken with a unanimous affirmative result and Bill No. 3944 was
read a second time.

A roll call vote was taken for passage and approval of Bill No. 3944 with the following results:
Ayes – Aldermen Terbrock, Finley, Roach, Stallmann, Fleming, Leahy, Kerlagon, Bullington;
Nays -- None.
Bill No. 3944 was approved and became Ordinance No. 16-32


CONSENT ITEMS
Budgeted items which are low bid and do not exceed expenditure estimates and/or
items which have been previously approved in concept.

a. E-CITATION IMPLEMENTATION
This item was discussed under City Administrator’s Report

CITY ADMINISTRATOR’S REPORT
City Administrator Hanson stated the Police Department will be going through the credential process on
Tuesday, November 15th. He wished the Chief and the staff involved good luck.

City Administrator Hanson announced that Ballwin has been recognized once again as one of the safest
cities in Missouri. Safewise has rated Ballwin at #3 for safest cities in Missouri. Value Penguin listed Ballwin at #3 in the top five safest cities in Missouri and #1 safest city for the largest city in the state of Missouri.

Breakfast with Santa will take place on Saturday, December 10th at the Golf Course. City Administrator
Hanson added he thinks this is a great fun event and you are able to register online.

Staff provided City Administrator Hanson with a draft of the Ballwin Life Magazine. He is very excited
for its debut in January and is interested in the feedback. He added that if there are any edits to be made
that they be made in the next few days since the magazine will go to the printer in the next week or two.

Consent Item:
a. E-CITATION IMPLEMENTATION
A motion was made by Alderman Roach and seconded by Alderman Terbrock to accept the Consent
Items. A voice vote was taken with a unanimous affirmative result and the motion passed.

Alderman Fleming stated he wanted to discuss the current purchasing policy with the Board since there
seems to be some dissonance in the requirements of the bidding process and what would require a bid if
there is a state bid available.

Sec. 2 – 4.5 is where the conflict lies for coop bids with other cities.

A discussion took place in regards to the City’s purchasing policy. City Attorney Jones and City
Administrator Hanson will provide a draft of the discussed changes to the purchasing policy as it pertains
to Sec. 2-4.5 of the Code of Ordinances for the Board to review and to discuss further.

STAFF REPORTS

BUDGET UPDATE

Finance Officer Denise Keller provided the Board with a revision of the street budget.

Alderman Roach asked if the 2017 revenue will cover the expected expenses for the street budget. City
Administrator Hanson stated he does not expect a shortfall in the anticipated revenue. Alderman Roach
stated the revisions look great.

Ms. Keller added that since the budget was put together a little earlier than usual, other expenses have
trickled in.

Alderman Terbrock stated he thought it was pretty amazing that the City could double its street repairs
without having a revenue windfall. He was very appreciative of this part of the 2017 budget.

Presiding Alderman Fleming announced that Pursuant to Section 610.021 [13] RSMo, the board will meet
in closed session regarding personnel.

Adjourn to Closed Session: A motion was made by Alderman Stallmann and seconded by Alderman
Bullington to adjourn to closed session to discuss litigation. A roll call vote was taken with the following
results:
Ayes: Aldermen Terbrock, Finley, Roach, Stallmann, Fleming, Leahy, Bullington, Kerlagon
Nays: None

The motion passed to adjourn to closed session at 7:39 p.m.

The Board reconvened in open session at 8:11 p.m.

Reconvene to Open Session: A motion was made by Alderman Kerlagon and seconded by Alderman
Bullington to reconvene to open session. A voice vote was taken with a unanimous affirmative result and
the motion passed.

Presiding Alderman Fleming reconvened the open session and stated no official action was taken in the
closed session.

ALDERMANIC COMMENTS

Alderman Terbrock complimented the owners of Ballwin Oaks Plaza on their improvements to the
buildings. He stated it looks amazing and they did a great job.

Alderman Roach added that he spoke with Kurt Herman last year in regards to Ballwin Oaks Plaza and he
was assured the plaza would look different.

A motion was made by Alderman Stallmann and seconded by Alderman Terbrock to adjourn the Board
of Aldermen Meeting. A roll call vote was taken with a unanimous result, and the meeting was adjourned
at 8:12 p.m.

TIM POGUE,MAYOR

ATTEST:
ERIC HANSON, CITY ADMINISTRATOR

A Johnson

Approved: November 28, 2016