Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Board of Aldermen Meeting

Meeting Agenda

BOARD OF ALDERMEN MEETING
May 8, 2017 at 7:00 p.m. 

300 Park Drive – Donald “Red” Loehr Police & Court Center 
www.ballwin.mo.us

This is a condensed summary of the action items which will be considered at tonight’s Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, please call (636) 227-8580. If you would like to know more about the programs or services which we provide, please dial our 24-Hour Information Line (636) 207-2300, or visit us on the web at www.ballwin.mo.us.

CITIZEN COMMENT
If you wish to address the Board during this meeting, please fill out the “Citizen Comments: To Address the Board of Aldermen” form and place it in the tray on the table at the front of the Board Room before the meeting begins.

Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation.


 

  1. Call to Order
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Minutes:  April 24, 2017 Board of Aldermen meeting minutes
  5. Presentation: 2016 Audit Report; Presentation from Navigate
  6. Citizen Comments:
  7. Public Hearing:     None
  8. Pending Issues:    

 

New Business:

  1. Legislation:                       Next Ordinance # 17-13
    1. Bill No. 3962  Acceptance of Champion Way Dr for Street Maintenance
    2. Bill No. 3963 Acceptance of Subordination of Easement Rights by AT&T
  2. Consent Items:
    1. Ballwin Days Liquor Licenses
    2. Medical Premiums
    3. Pointe Pool Painting
  3. Mayor’s Report
  4. City Administrators Report
  5. Staff Reports:
    1. Sign Ordinance
    2. Cement Silo
  6. City Attorney’s Report
  7. Closed Session
  8. Aldermanic Comments
  9. Information Only
  10. Adjourn

Meeting Minutes

The meeting was called to order by Mayor Pogue at 7:00 p.m.

Roll Call

PRESENT                                                        ABSENT

Mayor Tim Pogue
Alderman James Terbrock
Alderman Michael Finley
Alderman Kevin M Roach
Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
                                                       Alderman Raymond Kerlagon
City Administrator Eric Hanson
City Attorney Robert E. Jones 

 

The Pledge of Allegiance was given.

 

 

MINUTES

The Minutes of the April 24, 2017 Board of Aldermen meeting minutes were submitted for approval. 

A motion was made by Alderman Fleming and seconded by Alderman Terbrock to approve the April 24, 2017Board of Aldermen meeting minutes as presented.  A voice vote was taken with a unanimous affirmative result and the motion passed.

PRESENTATION

 

2016 Audit Report
Penny Scovill, from Hochschild, Bloom & Company accounting firm, presented the Board with the 2016 Audit Report

Presentation from Navigate
Todd Sweeney from Navigate, presented the firms finding and recommendation on the site of a new city hall.

A motion was made by Alderman Fleming and seconded by Alderman Stallmann to authorize navigate to proceed with option 2 and begin the next phase for a new city hall. A voice vote was taken with a unanimous affirmative result and the motion passed.

 

NEW BUSINESS

 

LEGISLATION 

BILL NO. 3962 ACCEPTANCE OF CHAMPION WAY DR FOR STREET MAINTENANCE

A motion was made by Alderman Fleming and seconded by Alderman Stallmann for a first reading of
Bill No. 3962.  A voice vote was taken with a unanimous affirmative result and Bill No. 3962 was read for the first time.

Alderman Roach thought the escrow amount was too low in order to entice the contractor to complete the project. He asked if the amount being withheld is a true reflection of cost. City Engineer Gary Kramer stated that when the City was presented with the landscaping plan the contractor was informed that the City would retain 10% of the cost.

A motion was made by Alderman Fleming and seconded by Alderman Bullington for a second reading of
Bill No. 3962.  A voice vote was taken with a unanimous affirmative result and Bill No. 3962 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3962 with the following results: 

Ayes – Aldermen Fleming, Bullington, Finley, Terbrock, Roach, Leahy, Stallmann;
Nays -- None. 
Bill No. 3962 was approved and became Ordinance No. 17-14        

BILL NO. 3963 ACCEPTANCE OF SUBORDINATION OF EASEMENT RIGHTS BY AT&T

A motion was made by Alderman Fleming and seconded by Alderman Finley for a first reading of
Bill No. 3963.  A voice vote was taken with a unanimous affirmative result and Bill No. 3963 was read for the first time

A motion was made by Alderman Fleming and seconded by Alderman Finley for a second reading of
Bill No. 3963.  A voice vote was taken with a unanimous affirmative result and Bill No. 3963 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3963 with the following results: 

Ayes – Aldermen Fleming, Finley, Terbrock, Roach, Bullington, Stallmann, Leahy;
Nays -- None. 
Bill No. 3963 was approved and became Ordinance No. 17-15        

CONSENT ITEMS

Budgeted items which are low bid and do not exceed expenditure estimates and/or
items which have been previously approved in concept.

  1. BALLWIN DAYS LIQUOR LICENSES
  2. MEDICAL PREMIUMS
  3. POINTE POOL PAINTING

A motion was made by Alderman   Fleming and seconded by Alderman Bullington to accept the Consent Items.  A voice vote was taken with a unanimous affirmative result and the motion passed.

MAYOR’S REPORT

Mayor Pogue recommended the reappointment of Chad Silker, Vern Young, Mark Weaver and Frank Karr for a four year term on the Planning and Zoning Commission.

A motion was made by Alderman Roach and seconded by Alderman Bullington to accept Mayor Pogue’s recommendation for Planning & Zoning appointment of Chad Silker, Vern Young, Mark Weaver and Frank Karr for a four year team.  A voice vote was taken with a unanimous affirmative result and the motion passed.

On Monday, May 15, 2017, there will be a city held HOA meeting at the Golf Course Banquette Center.

CITY ADMINISTRATOR’S REPORT

The next Board meeting will be held on June 12th.

STAFF REPORTS

SIGN ORDINANCE AMENDMENTS / UPDATE

City Administrator Hanson stated this is a means to match what is out on the roads to our ordinances, that over the years signs have been placed or removed without adjustment to the ordinance.

A motion was made by Alderman Roach and seconded by Alderman Terbrock to direct City Attorney Jones to draft legislation for ordinance changes as it relates to signs throughout the City.  A voice vote was taken with a unanimous affirmative result and the motion passed.

CEMENT SILO PURCHASE

City Administrator Hanson stated this is the last piece of the cement truck that was included in the budget. This will allow the purchase of the powdered cement in bulk which will be much more efficient. 

Mayor Pogue asked how long before the City sees payback for these purchases. Streets Superintendant Jim Link stated it will be about three years before it pays for itself.

Alderman Terbrock asked if it was the belt that wears out the fastest on the truck. Mr. Link stated it was and that replacement of the belt is fairly easy.

Alderman Terbrock stated his concerns of how the silo would be anchored to the ground. He asked that the bolts be tied into the rebar in the footings. Mr. Link stated they would be looking into it.

Alderman Roach asked if no bid was required because this was a single source proprietary system. Mr. Link stated that was correct.

Mr. Link anticipated that the equipment would be installed by the end of June.

A motion was made by Alderman Stallmann and seconded by Alderman Terbrock to accept staff recommendation to purchase cement silo.  A voice vote was taken with a unanimous affirmative result and the motion passed.

ALDERMANIC COMMENTS

Alderman Terbrock stated he likes the Banners that staff has put together.

A motion was made by Alderman Fleming and seconded by Alderman Leahy to adjourn the Board of Aldermen Meeting.  A roll call vote was taken with a unanimous result, and the meeting was adjourned
 at 8:08 p.m.

 

Tim Pogue, Mayor

ATTEST:

Eric Hanson, City Administrator

 

A Johnson

Approved 6-12-17