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Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Board of Aldermen Meeting

Meeting Agenda

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BOARD OF ALDERMEN MEETING
October 23, 2017   at   7:00 p.m.                                                                      

300 Park Drive -Donald “Red” Loehr Police & Court Center 

www.ballwin.mo.us

This is a condensed summary of the action items which will be considered at tonight's Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, please call (636) 227-8580. If you would like to know more about the programs or services which we provide, please dial our 24-Hour Information Line (636) 207-2300, or visit us on the web at www.ballwin.mo.us.

CITIZEN COMMENT
If you wish to address the Board during this meeting, please fill out the "Citizen Comments: To Address the Board of Aldermen" form and place it in the tray on the table at the front of the Board Room before the meeting begins. Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation.


  1. Call to Order
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Minutes: October 9, 2017 Board of Aldermen Meeting Minutes
  5. Presentation: Other Funds Budget Presentation
  6. Citizen Comments:
  7. Public Hearing:
  8. Old Business:

New Business:

  1. Legislation:             Next Ordinance # 17-27
    1. Bill No. 3976 Holloway Road Contract Agreement
    2. Bill No. 3977 St. Louis County Multi-Jurisdictional Drug Task Force
    3. Bill No. 3978 Condemnation Ordinance
  2. Consent Items:
  3. Mayor’s Report
  4. City Administrators Report
  5. Staff Reports:
    1. Employee Retirement: LAGERS
  6. City Attorney’s Report
  7. Aldermanic Comments
  8. Closed Session
  9. Information Only
  10. Adjourn

NOTE:  Due to ongoing City business, all meeting agendas should be considered tentative.  Additional issues may be introduced during the course of the meeting. 

CLOSED SESSION:  Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

Meeting Minutes

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

The meeting was called to order by Mayor Pogue at 7:00 p.m.

Roll Call

PRESENT                                                        ABSENT

Mayor Tim Pogue
Alderman James Terbrock
Alderman Michael Finley
Alderman Kevin M. Roach
Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
City Administrator Eric Hanson
City Attorney Robert E. Jones 

The Pledge of Allegiance was given.

MINUTES

The Minutes of the October 9, 2017, Board of Aldermen meeting minutes were submitted for approval. 

A motion was made by Alderman Fleming and seconded by Alderman Terbrock to approve the October 9, 2017, Board of Aldermen meeting minutes as presented.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

PRESENTATION

Other Funds Budget Presentation

Finance Officer, Denise Keller, presented other budgeted funds, which included the Capital Budget. Planned Capital expenses for 2018 includes the construction of a new Government Center, the Parks Master Plan, North Pointe Improvements, and the Ries Road and Ramsey Road bridge construction projects.

Ms. Keller also presented overviews for the TDD fund for Olde Town Plaza, the Special Allocation fund, the Sewer Lateral funds, the Federal Asset Seizure fund and the P.O.S.T. (Police Officer Standards and Training) fund.

On December 4, 2017, the Capital Improvement Plan will be presented to the Planning and Zoning Commission for their approval. On December 11, 2017, there will be a Budget Public Hearing held at the Board meeting and the 2018 Budget will be presented to the Board for final approval and adoption.

NEW BUSINESS

LEGISLATION

BILL NO. 3976 HOLLOWAY ROAD CONTRACT AGREEMENT

A motion was made by Alderman Fleming and seconded by Alderman Bullington for a first reading of
Bill No. 3976, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3976 was read for the first time.

A motion was made by Alderman Fleming and seconded by Alderman Bullington for a second reading of
Bill No. 3976, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3976 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3976 with the following results: Ayes – Aldermen Fleming, Bullington, Terbrock, Finley, Roach, Stallmann, Kerlagon, Leahy;
Nays -- None. 
Bill No. 3976 was approved and became Ordinance No. 17-27        

BILL NO. 3977 ST. LOUIS COUNTY MULTI-JURISDICTIONAL DRUG TASK FORCE

A motion was made by Alderman Finley and seconded by Alderman Kerlagon for a first reading of
Bill No. 3977, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3977 was read for the first time.

Chief Kevin Scott provided a brief overview of the participation numbers within the unit. Ballwin’s own detective is dispatched to the task force for a five year period. There are seven to eight officers on each team with 30-35 total participants from the municipal and county level. Within the task force, they have access to and work in conjunction with the FBI and ICE.

Alderman Finley stated he is aware that this is an ongoing problem, but asked if there was any progress on if youth are being educated on the dangers of heroin. Chief Scott stated Ballwin participates in the Rockwood’s Drug-Free Coalition and Parkway’s Alliance for Healthy Communities, the West County Heroin Task Force, and has held several town hall meetings on heroin with the Parkway School District and the Rockwood Drug-Free Coalition. Chief Scott added that he does not believe education is where it needs to be in order to educate the youth of the dangers of heroin.

A motion was made by Alderman Finley and seconded by Alderman Bullington for a second reading of
Bill No. 3977, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3977 was read a second time.


A roll call vote was taken for passage and approval of Bill No. 3977 with the following results: Ayes – Aldermen Finley, Bullington, Kerlagon, Terbrock, Stallmann, Fleming, Leahy, Roach;
Nays -- None. 
Bill No. 3977 was approved and became Ordinance No. 17-28        

 

BILL NO. 3978 CONDEMNATION ORDINANCE

A motion was made by Alderman Fleming and seconded by Alderman Kerlagon for a first reading of
Bill No. 3978, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3978 was read for the first time.

City Attorney Robert E. Jones, provided background on this ordinance. In addition, he stated this parcel of land is adjacent to Ramsey Lane at Seawind Drive. The City needs two small permanent drainage easements and one temporary construction easement from the property owner. The problem is that there is a significant title issue with this parcel of land. In order to keep this project moving along, City Attorney Jones is asking that the Board authorize eminent domain proceedings. The easement is less than 200 square feet.

A motion was made by Alderman Fleming and seconded by Alderman Terbrock for a second reading of
Bill No. 3978, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3978 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3978 with the following results: Ayes – Aldermen Fleming, Terbrock, Roach, Bullington, Stallmann, Finley, Kerlagon, Leahy;
Nays -- None. 
Bill No. 3978 was approved and became Ordinance No. 17-29        

MAYOR’S REPORT

Mayor Pogue congratulated the Marquette Softball team and Coach Doyle on their championship. He stated he believed this was the 7th State Championship win for Marquette.

The GFOA announced that Ballwin’s 2016 CAFR qualified for the Certificate of Achievement for Excellence in Financial Reporting.

CITY ADMINISTRATOR’S REPORT

City Administrator Hanson stated the leaf pick-up season has begun. At this time there is a small crew going out to collect leaves. Most of the leaves are still on the trees and until the leaves begin to fall in larger quantities crews will continue to go out in small numbers to collect the leaves. All of the equipment is ready to go in case leaves begin to fall quickly and crews will be dispatched to begin collecting. The full scale curbside leaf pick-up operation looks to be a few weeks out.

Alderman Stallmann stated one of his constituents commented to him how thankful they were that the City was beginning leaf pick-up before Halloween. 

Design Build Project had to be modified. City Administrator Hanson, Parks and Recreation Director Linda Bruer, Superintendent of Parks and Facilities John Hoffman, and City Attorney Jones met to modify the Design Build Project Proposal to make sure the request was in compliance with state statutes. The project is still projected to be on target and looks to be completed by the end of this year.

The City is now making cement! City Administrator Hanson is very excited about the City having this capability. Everything is calibrated and working. The cement crew will be out pouring sidewalks and a driveway apron adjacent to a construction project that was completed this summer.

Alderman Fleming asked where the new swap loader will be housed during the winter. City Administrator Hanson stated the truck itself will have a salt spreader and a plow. It will be stored where the rest of the trucks are kept. City Administrator Hanson and Superintendent of Streets, Jim Link, are working to find covering for the rest of the equipment. It is the hope of the staff that they can get the equipment out of the elements.

STAFF REPORTS

EMPLOYEE RETIREMENT PLAN: LAGERS

Finance Officer Denise Keller presented an overview of the proposed changes to the LAGERS employee pension plan. This is step one of the process, which is to present the supplemental actuarial valuation for the proposed benefit plan. This valuation must be available for public inspection for a 45 day period.  This public inspection period is required in order to present a Resolution to the Board for their approval at the December 11, 2017, Board of Aldermen Meeting. If the City chooses to change from the current L-3, non-contributory status to an L-12 contributory status, employees would contribute 4% of their net pay, after taxes, towards the cost of the plan. The 4% is required by state statute. Staff would be proposing this change be effective beginning July 1, 2018.  In the first week of October, 2017, this proposal was taken to the employees to gauge their level of support for the plan, although this was not a requirement by LAGERS. She stated staff was overwhelmingly in support of the L-12 plan. Administration, Parks and Recreation, and Public Works staff voted unanimously in support of the L-12 plan. There was high support from the Police Department with 85% of the department voting in favor of the plan.

A motion was made by Alderman Fleming and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting.  A roll call vote was taken with a unanimous result, and the meeting was adjourned at 7:40 p.m.

 

Tim Pogue, Mayor

ATTEST:

 

Eric Hanson, City Administrator

 

A Johnson

Approved:  November 13, 2017