Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Board of Aldermen Meeting

Meeting Agenda

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BOARD OF ALDERMEN MEETING
January 8, 2018   at   7:00 p.m.                                                                      

300 Park Drive -Donald “Red” Loehr Police & Court Center 

www.ballwin.mo.us

This is a condensed summary of the action items which will be considered at tonight's Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, or if you would like to know more about the programs or services which we provide, please call (636) 227-9000, or visit us on the web at www.ballwin.mo.us.

CITIZEN COMMENT
If you wish to address the Board during this meeting, please fill out the "Citizen Comments: To Address the Board of Aldermen" form and place it in the tray on the table at the front of the Board Room before the meeting begins. Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation.


  1. Call to Order
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Minutes: December 11, 2017 Board of Aldermen Meeting Minutes
  5. Presentation: None        
  6. Citizen Comments:
  7. Public Hearing: None
  8. Old Business: None

New Business:

  1. Legislation: None                                    Next Ordinance # 18-01
  2. Consent Items:
    1. Check Signatories
    2. Financial Statement
    3. Wildwood Pool Pass
  3. Mayor’s Report
    1. Air BnB
  4. City Administrators Report
  5. Staff Reports:
    1. Comprehensive Plan RFQ
  6. City Attorney’s Report
  7. Aldermanic Comments
  8. Closed Session
  9. Information Only
  10. Adjourn

NOTE:  Due to ongoing City business, all meeting agendas should be considered tentative.  Additional issues may be introduced during the course of the meeting. 

CLOSED SESSION:  Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

Meeting Minutes

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

The meeting was called to order by Mayor Pogue at 7:03 p.m.

ROLL CALL

PRESENT                                               ABSENT

 

Mayor Tim Pogue

Alderman James Terbrock

Alderman Michael Finley

Alderman Kevin M. Roach

Alderman Mark Stallmann

Alderman Frank Fleming

Alderman Jim Leahy

Alderman Ross Bullington

Alderman Raymond Kerlagon

City Administrator Eric Hanson

City Attorney Robert E. Jones

 

The Pledge of Allegiance was given.

 

MINUTES

The Minutes of the December 11, 2017, Board of Aldermen meeting were submitted for approval. 

A motion was made by Alderman Fleming and seconded by Alderman Finley to amend the December 11, 2017, Board of Aldermen meeting minutes in the City Administrator’s section on the discussion of including a new board room with the city hall construction in the sentence which begins with Alderman Fleming’s comment “He stated he feels like…” should be amended to say the following: “ He indicated that the decision to add on a board room to the new government center feels rushed and is a large financial commitment that needs to be justified. The City Attorney indicated it would be unlikely that a state or local judicial board could dictate the board room be moved from the current location which is adequate. Alderman Fleming indicated that a board room connected to the government center would affect the buildings hours of operation, security and maybe a number of other factors that haven’t been considered. He concluded in saying that the new room would be only slightly larger than the existing one and that he doesn’t see a clear benefit to the public.”  A voice vote was taken with a unanimous affirmative result and the motion passed.

A motion was made by Alderman Fleming and seconded by Alderman Kerlagon to approve the December 11, 2017, Board of Aldermen meeting minutes as presented.  A voice vote was taken with a unanimous affirmative result and the motion passed. 

CITIZEN COMMENTS

Glenn Hanlin, 9 Springlake Ct, spoke to advocate short term rentals within the City of Ballwin.

Ron Radford, 734 Henry Ave, spoke in favor of allowing short term rentals within the City of Ballwin.

 

CONSENT ITEMS

  1. Check Signatories
  2. SEMI ANNUAL REVENUE / EXPENSE STATEMENT PUBLICATION
  3. WILDWOOD SWIM PASSES

A motion was made by Alderman Fleming and seconded by Alderman Bullington to accept the consent items as recommended by staff.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

MAYOR’S REPORT

Law Enforcement Appreciation Day
Mayor Pogue announced that 1-9-18 is Law Enforcement Appreciation Day. He thanked the Ballwin Police Department for their services and for keeping Ballwin a safe place to live.

Air BnB
The Board discussed the topic of short term rentals. No board members spoke in opposition to the Mayor's question about wanting to restrict short term rentals completely. Ordinances in neighboring cities, Chesterfield, Ellisville and Maplewood, were used as guides to the policy consideration. Alderman Roach and other board members spoke in favor of finding the least restrictive policy as possible for renters when the discussion moves forward. Other discussion revolved around establishing the proper restrictions and guidelines renters must follow to best monitor and regulate the practice.

Alderman Fleming outlined several items from the neighboring city’s ordinances in order to gather the Board’s direction and preferences on regulations for drafting an ordinance.

City Attorney Jones mentioned a future step would involve a change in the zoning ordinance and for the City to bring a formal petition to the Planning and Zoning Commission. City Attorney Jones will work to construct a first draft of legislation regarding short term rentals. This draft ordinance will be presented by the City Attorney at a later meeting.

Alderman Fleming asked if a temporary moratorium on the current housing ordinance, which prevents short term rentals within the City, could be made to allow several residents, who have been singled out, have the option to rent out rooms in their homes, be brought forth until an ordinance can be passed that would allow this activity to occur legally.

Several Aldermen spoke out in disagreement with having staff not enforce the City’s ordinances.

A motion was made by Alderman Fleming and seconded by Alderman Bullington to issue a temporary moratorium on the current ordinance that would allow short term rentals to operate until legislation can be passed to amend the current ordinance(s) that restrict this operation.  A voice vote was taken with the following result:

Ayes: Alderman Fleming, Leahy, Bullington, Kerlagon

Nays: Alderman Finley, Roach, Stallmann

The motion passed by simple majority.
Alderman Finley stated that in principal he agrees with the motion made by Alderman Fleming but that he can’t have staff operating against the City’s ordinance in this manner. 

 

CITY ADMINISTRATOR’S REPORT

Legislative Day
City Administrator Hanson stated that the MML is hosting a legislative day on February 13th in Jefferson City. He stated himself, Alderman Stallmann and Director of Development / Assistant City Administrator Andy Hixson would be in attendance and there is one additional seat available if any other Board member would like to attend.

 

STAFF REPORTS

COMPREHENSIVE PLAN RFQ

Director of Development / Assistant City Administrator Andy Hixson provided the Board an overview of the steps the City needs to take to develop a comprehensive plan. He stated it has been over ten years since the last comprehensive plan has been done.  He added that in a month, he would like to report back to the board with contractor bids. He anticipates that in a year a complete comprehensive plan will be presented.

Alderman Fleming asked how the RFQ will be worded, if the City will provide direction or if they will let the consultant dictate the process. Mr. Hixson stated he plans to let the consultant dictate the process.

Alderman Finley stated that the chances of annexation occurring are higher now than it’s been in the past. Mr. Hixson stated there will be a future land use plan included with the comprehensive plan that would include annexations and zoning possibilities.

A motion was made by Alderman Fleming and seconded by Alderman Leahy to adjourn the Board of Aldermen Meeting.  A roll call vote was taken with a unanimous result, and the meeting was adjourned at 8:27 p.m.

Tim Pogue, Mayor

ATTEST:

Eric Hanson, City Administrator

Approved:  January 22, 2018
A Johnson