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Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Board of Aldermen Meeting

Meeting Agenda

BOARD OF ALDERMEN MEETING
APRIL 9, 2018   at   7:00 p.m.                                                                      

300 Park Drive -Donald “Red” Loehr Police & Court Center 
www.ballwin.mo.us

This is a condensed summary of the action items which will be considered at tonight's Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, or if you would like to know more about the programs or services which we provide, please call (636) 227-9000, or visit us on the web at www.ballwin.mo.us.

CITIZEN COMMENT
If you wish to address the Board during this meeting, please fill out the "Citizen Comments: To Address the Board of Aldermen" form and place it in the tray on the table at the front of the Board Room before the meeting begins. Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation.


  1. Call to Order
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Minutes: March 26, 2018, Board of Aldermen Meeting Minutes
  5. Presentation: None        
  6. Citizen Comments:
  7. Public Hearing: None
  8. Unfinished Business: None

New Business:

  1. Legislation: None                      Next Ordinance # 18-04
  2. Consent Items: 
    1.  Ries Bridge and Ramsey Bridge Projects
  3. Mayor’s Report
  4. City Administrators Report
    1. City Hall Bid
    2. Material Testing
    3. Navigate Phase IV
  5. Staff Reports:
    1. Public Works - Cement Bid
    2. Public Works - Truck Purchase
  6. City Attorney’s Report
  7. Aldermanic Comments
  8. Closed Session
  9. Information Only
  10. Adjourn

NOTE:  Due to ongoing City business, all meeting agendas should be considered tentative.  Additional issues may be introduced during the course of the meeting. 

CLOSED SESSION:  Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

Meeting Minutes

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

 

The meeting was called to order by Mayor Pogue at 7:01 p.m.

 

ROLL CALL

 

PRESENT                                               ABSENT

 

Mayor Tim Pogue

Alderman James Terbrock

Alderman Michael Finley

Alderman Kevin M. Roach

Alderman Mark Stallmann

Alderman Frank Fleming

Alderman Jim Leahy

Alderman Ross Bullington

Alderman Raymond Kerlagon

City Administrator Eric Hanson

City Attorney Robert E. Jones

 

The Pledge of Allegiance was given.

 
MINUTES

The Minutes of the March 26, 2018, Board of Aldermen meeting were submitted for approval. 

A motion was made by Alderman Finley and seconded by Alderman Roach to amend the March 26, 2018, Board of Aldermen meeting minutes in the second sentence in Alderman Finley’s comment under Aldermanic Comments to state ”He stated the only thing on the election ballot in ward 1, in his neighborhood, was his aldermanic race.”  A voice vote was taken with a unanimous affirmative result and the motion passed.

A motion was made
by Alderman Fleming and seconded by Alderman Bullington to approve the March 26, 2018, Board of Aldermen meeting minutes as amended.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

CONSENT ITEM 

a.) Ries Bridge and Ramsey Bridge Replacement Projects

A motion was made by Alderman Fleming and seconded by Alderman Bullington to accept the Consent
Item ­as recommended by staff.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

MAYOR’S REPORT

Mayor Pogue stated this week is local government week. He wished to thank the staff for all of their hard work and for all the services they provide residents.

Mayor Pogue recognized seven high school residents who are candidates for the U.S.Presidential Scholar Program. He recognized John “Jack” Krudop, a student at Marquette High School, Michelle Li, a student at Marquette High School, Emily A. Xu, a student at Parkway South High School, Michael S. Wu, a student at Marquette High School, Rachel P. Wang, a student at Parkway South High School, Rithik C. Reddy, a student at Lafayette High School and Caroline R. Farroll, a student at Cor Jesu Academy. He congratulated them and wished them luck as they compete for the program.

Mayor Pogue proposed the Board meeting summer schedule. He proposed the following dates for the Board meetings:

Monday, May 14th

Board Retreat – Monday, June 11th

Monday, June 25th

Monday, July 23rd

Monday, August 27th

A motion was made by Alderman Stallmann and seconded by Alderman Leahy to accept the proposed summer schedule for the Board meetings beginning in May through August.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

CITY ADMINISTRATOR’S REPORT
City Administrator Eric Hanson gave a report on the results of the recent bid opening for the new city hall building. He mentioned the very favorable bidding climate helped the project come in almost $300,000 under budget on the construction side alone and recommended the low bidder. The material testing also came in under budget.

The combined lower bid amount will mean the City can pay cash for the whole project without needing to finance any aspect—including the addition of the new board room.

Mayor Pogue stated he sat in on the contractor interviews and thought staff was recommending the right contractor to build the new City Hall building.

Alderman Stallmann thanked staff for their outstanding work on the project. He also thanked the Mayor and members of the Board prior to him being an alderman, who started this process.

Alderman Terbrock added that much of the credit was due to the prior City Administrator, Bob Kuntz, who had the aforementioned thought to create an ordinance to set aside money for this project. He stated a big thanks should go to him.


CITY HALL PROJECT
        CITY HALL BID            

Resolution: City Hall Construction Contract Agreement with K&S Associates, Inc.
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF BALLWIN, MISSOURI,    ON BEHALF OF THE CITY, TO EXECUTE AN AGREEMENT WITH K&S ASSOCIATES, INC. FOR CONSTRUCTION OF A NEW CITY HALL.

A motion was made by Alderman Fleming and seconded by Alderman Finley to for a reading of the Resolution and to approve the Resolution authorizing the Mayor to execute the contract agreement between K&S Associates, Inc. for the construction of Ballwin’s City Hall.  A voice vote was taken with a unanimous affirmative result and the motion passed. The Resolution was approved.

CITY HALL PROJECT        MATERIAL TESTING               

Resolution: Construction Material Testing Agreement with SCI Engineering, Inc.
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF BALLWIN, MISSOURI, ON BEHALF OF THE CITY, TO EXECUTE AN AGREEMENT WITH SCI ENGINEERING, INC. FOR CONSTRUCTION MATERIAL TESTING AND SPECIAL INSPECTIONS.

A motion was made by Alderman Fleming and seconded by Alderman Kerlagon for a reading of the Resolution and to approve the Resolution authorizing the Mayor to execute the contract agreement between SCI Engineering, Inc. for construction material testing and special inspections. A voice vote was taken with a unanimous affirmative result and the motion passed. The Resolution was approved.


CITY HALL PROJECT
        NAVIGATE PHASE IV

A motion was made by Alderman Stallmann and seconded by Alderman Fleming to authorize the Mayor to execute the contract agreement with Navigate for Phase IV the construction of Ballwin’s City Hall.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

STAFF REPORTS

PUBLIC WORKS   cEMENT BID

Superintendent of Streets Jim Link stated $135,456.00 was budgeted to furnish cement for the City’s concrete production operation. Bids were requested from three cement suppliers and advertised. The City only received one bid. Staff recommended the Board award the contract to the only bidder, Continental Cement Company.

A motion was made by Alderman Stallmann and seconded by Alderman Fleming to accept staff’s recommendation to award the Cement bid to the only bidder, Continental Cement Company. A voice vote was taken with a unanimous affirmative result and the motion passed.

 

PUBLIC WORKS   TRUCK PURCHASE

Superintendent of Streets Jim Link requested to purchase 3 new trucks. Ongoing issues with the Ford trucks from the state bid led staff to look elsewhere. $240,000.00 was budgeted. Bids were advertised and solicited to eleven dealers. On March 30, 2018, four bids were received and opened. Staff recommended the Board awards the purchase of  2 regular cab and chassis and 1 crew cab and chassis from South County Dodge’s bid, for $143,971.00.

A motion was made by Alderman Roach and seconded by Alderman Terbrock to accept staff’s recommendation to purchase 2 regular cab and chassis and 1 crew cab and chassis from South County Dodge, for $143,971.00. A voice vote was taken with a unanimous affirmative result and the motion passed.

 

ALERMANIC COMMENTS

Alderman Finley stated that he wished to follow up on his discussion on HB1446. Alderman Finley stated 36 voters turned out at his polling venue to vote. He would like this kept in mind when talking to legislators in regards to the HB1446 population requirement.

He asked what will happen to the space once the current city hall is torn down. City Administrator Hanson stated that this will be a part of the Parks Master Plan. Proposals were solicited and received and staff will be making a selection which will be voted on for Board’s approval at the next meeting.

He asked where Holloway Road was on the list of roads to be repaired. City Engineer, Gary Kramer stated that Holloway Road has been awarded Federal Funding but engineering will not be available until 2019. Construction should take place in 2021.

 

A motion was made by Alderman Fleming and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting.  A roll call vote was taken with a unanimous result, and the meeting was adjourned at 7:27 p.m.

 

 

Tim Pogue, Mayor

 

ATTEST:

 

Eric Hanson, City Administrator


Approved:  April 23, 2018

A Johnson