Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Board of Aldermen Meeting

Meeting Agenda

BOARD OF ALDERMEN MEETING
APRIL 23, 2018   at   7:00 p.m.*                                                                    

300 Park Drive -Donald “Red” Loehr Police & Court Center 
www.ballwin.mo.us

This is a condensed summary of the action items which will be considered at tonight's Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, or if you would like to know more about the programs or services which we provide, please call (636) 227-9000, or visit us on the web at www.ballwin.mo.us.

CITIZEN COMMENT
If you wish to address the Board during this meeting, please fill out the "Citizen Comments: To Address the Board of Aldermen" form and place it in the tray on the table at the front of the Board Room before the meeting begins. Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation.

*At 6:45p.m., prior to the Board of Aldermen Meeting, there will be a groundbreaking ceremony at the location of the new city hall in Vlasis Park. The scheduled Board of Aldermen Meeting will begin after the ceremony.  Please see the official press release for additional details.   


  1. Call to Order
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Minutes:April 9, 2018 Board of Aldermen Meeting Minutes
  5. Presentation:
    1. Swearing in of Elected Officials
    2. Police Department Presentation
  6. Citizen Comments:
  7. Public Hearing: None
  8. Unfinished Business: None

New Business:

  1. Legislation:                                 Next Ordinance # 18-04
    1. Resolution: Park Grant
    2. Resolution: Ellisville Inmate Housing Contract Agreement
    3. Resolution: Manchester Memorandum Of Understanding
    4. Bill No. 3990 Ordinance Amending the Period of Validity for SUE
    5. Bill No. 3991 Short Term Rentals
  2. Consent Items:
    1. Rotary Liquor License for Ballwin Days
    2. IT - Google G-Suite Migration
  3. Mayor’s Report
  4. City Administrators Report
  5. Staff Reports:
    1. Public Works – Purchase of Two Trailers
  6. City Attorney’s Report
  7. Aldermanic Comments
  8. Closed Session
  9. Information Only
  10. Adjourn

NOTE:  Due to ongoing City business, all meeting agendas should be considered tentative.  Additional issues may be introduced during the course of the meeting. 

CLOSED SESSION:  Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

Meeting Minutes

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

The meeting was called to order by Mayor Pogue at 7:25 p.m.

ROLL CALL

PRESENT                                               ABSENT

Mayor Tim Pogue

Alderman James Terbrock

Alderman Michael Finley

Alderman Kevin M. Roach

Alderman Mark Stallmann

Alderman Frank Fleming

Alderman Jim Leahy

Alderman Ross Bullington

Alderman Raymond Kerlagon

City Administrator Eric Hanson

City Attorney Robert E. Jones

 

The Pledge of Allegiance was given.


MINUTES

The Minutes of the April 9, 2018, Board of Aldermen meeting were submitted for approval. 

A motion was made by Alderman Fleming and seconded by Alderman Stallmann to approve the April 9, 2018, Board of Aldermen meeting minutes as submitted.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

SWEARING IN OF ELECTED OFFICIALS

Ward 1:   Alderman Michael Finley  --  Oath administered by Judge Jason Sengheiser

Ward 2:   Alderman Kevin M Roach --  Oath administered by Judge Virginia Nye

Ward 3:   Alderman Frank Fleming -- Oath administered by Judge Virginia Nye

Ward 4:   Alderman Raymond Kerlagon -- Oath administered by Judge Virginia Nye

Officials were sworn in for a two year term, expiring in April 2020.


ROLL CALL

A second roll call was called after the swearing in of the newly elected officials.

PRESENT                                               ABSENT

Mayor Tim Pogue

Alderman James Terbrock

Alderman Michael Finley

Alderman Kevin M. Roach

Alderman Mark Stallmann

Alderman Frank Fleming

Alderman Jim Leahy

Alderman Ross Bullington

Alderman Raymond Kerlagon

City Administrator Eric Hanson

City Attorney Robert E. Jones

 

PRESENTATION

Ballwin Police Department

Chief Kevin Scott presented the Ballwin Police Department’s annual report. The video presentation included crime statistics and traffic violations from 2017. It also included 911 calls to give a sense of the communication division’s role. 

 

CITIZEN COMMENTS
Dominic Lloyd
first congratulated the re-elected Aldermen, and then shared he would like to see the board consider allowing chickens in Ballwin.

Julie Coulter expressed gratitude to staff and aldermen for considering her petition to look into speeders on Richmond Meadows Drive. Research has been done in this area and she would like to know what the next steps would be after the data is considered.

Helena Webb stated she has enjoyed learning the process of how the City of Ballwin operates over the last year in various programs. She said she will be running for state representative.

 

LEGISLATION

RESOLUTION
PARK GRANT

Staff asked that the Board authorize City Administrator Eric Hanson to sign and execute the necessary documents for forwarding the project proposal application and later execute an agreement for a planning grant from the Municipal Parks Grant Commission.

A motion was made by Alderman Fleming and seconded by Alderman Stallmann to approve the Resolution authorizing the City Administrator to execute the necessary documents for a Parks Grant and forwarding the project proposal application and later execute an agreement for a planning grant from the Municipal Parks Grant Commission.  A voice vote was taken with a unanimous affirmative result and the motion passed. The Resolution was approved.

 

RESOLUTION
ELLISVILLE INMATE HOUSING CONTRACT AGREEMENT

The City of Ellisville has requested that the City of Ballwin enter into an Agreement to house prisoners on their behalf. According to the terms and conditions of the agreement between the two cities, for a period of one year, the City of Ballwin agrees to house the prisoners in the Ballwin Police Department’s facility.

A motion was made by Alderman Bullington and seconded by Alderman Fleming to approve the Resolution authorizing the Mayor to execute the contract agreement, on behalf of the City of Ballwin, between the City of Ellisville and the City of Ballwin to house Ellisville’s inmates.  A voice vote was taken with a unanimous affirmative result and the motion passed. The Resolution was approved.

 

RESOLUTION
MANCHESTER Memorandum of understanding

With the upgrade of the Communications system to the Next Gen 911 Dispatching System, Ballwin has identified a need for short term prisoner processing and housing until the project is completed. Staff requested that the Mayor be authorized to enter into an agreement, on behalf of the City of Ballwin, with the City of Manchester for prisoner processing and housing.

A motion was made by Alderman Leahy and seconded by Alderman Fleming to approve the Resolution authorizing the Mayor to execute the Memorandum of Understanding, on behalf of the City of Ballwin, between the City of Manchester and the City of Ballwin to temporarily process and house Ballwin’s prisoners during the upgrade of the Communications System.  A voice vote was taken with a unanimous affirmative result and the motion passed.  The Resolution was approved.

 

BILL NO. 3990
AN Ordinance Amending the period of validity for special use exceptions
A motion was made
by Alderman Fleming and seconded by Alderman Bullington for a first reading of Bill No. 3990, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3990 was read for the first time.

Alderman Fleming asked if City Attorney Jones would provide a summarization for this Bill. City Attorney Jones stated there has been a typo present since 2007 which refers to the wrong subsection. He stated this was a housekeeping item.

A motion was made by Alderman Fleming and seconded by Alderman Bullington for a second reading of Bill No. 3990, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3990 was read for the first time.

A roll call vote was taken for passage and approval of Bill No. 3990 with the following results: 

Ayes – Aldermen Fleming, Bullington, Terbrock, Leahy, Kerlagon, Roach, Stallmann, Finley;
Nays -- None. 
Bill No. 3990 was approved and became Ordinance No. 18-04          

 

BILL NO. 3991
AN ORDINANCE REGULATING SHORT TERM RENTALS IN THE CITY OF BALLWIN.


A motion was made
by Alderman Stallmann and seconded by Alderman Fleming for a first reading of Bill No. 3991, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3991 was read for the first time.

In discussion of Bill No. 3991, Alderman Roach moved to amend the language provided in item 5 under  “B. Requirements and Restrictions” for parking from “on the street abutting the property” to “on the portion of the street directly contiguous to the property of the licensee” in regards to short term rentals to help contain renter parking. The Board determined it is in the best interest of residents and businesses in Ballwin to allow such rentals, subject to certain regulation

A motion was made by Alderman Fleming and seconded by Alderman Bullington for a second reading of Bill No. 3991 title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3991 was read for the first time.

A roll call vote was taken for passage and approval of Bill No. 3991 with the following results: 

Ayes – Aldermen Fleming, Bullington, Leahy, Roach, Stallmann, Terbrock, Finley, Kerlagon;
Nays -- None. 
Bill No. 3991 was approved and became Ordinance No. 18-05          

 

CONSENT ITEM

  1. Rotary Liquor License for Ballwin Days
  2. IT – Google G-Suite Migration

A motion was made by Alderman Stallmann and seconded by Alderman Leahy to accept the Consent
Items ­as recommended by staff.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

MAYOR’S REPORT

Mayor Pogue recommended the reappointment of Alderman Fleming as President of the Board.
A motion was made by Alderman Stallmann and seconded by Alderman Leahy to appoint Alderman Fleming as President of the Board.  A voice vote was taken with a unanimous affirmative result and the motion passed.

Mayor Pogue stated that since there were no changes on the Board, he would like to keep the committees the unchanged. He stated that if an Alderman was unsure of which committee they were in they should send him an email.

Mayor Pogue stated that if anyone on the Board who would like to serve on the Planning and Zoning Committee next year to let him know, so they may be appointed to the position at the next Board meeting.

Mayor Pogue thanked everyone involved in the groundbreaking ceremony and apologized to anyone who was waiting on them for the start of the Board Meeting.

 

CITY ADMINISTRATOR’S REPORT

City Administrator Hanson stated that the street light poles on Manchester Road are scheduled to be replaced by the manufacturer in May.

City Administrator Hanson reported that the two bridge replacement projects should begin in May. The Ries Road Bridge will be completed first, and then the Ramsey Road Bridge. A pre-construction meeting has been scheduled for the following week.

City Administrator Hanson stated that the North Pointe upgrades are beginning to take shape, and the competition pool is full and holding water. He added that staff has been working to fix a number of leaks, and the pool looks to be in great shape as summer approaches.

Finally, City Administrator Hanson Confirmed that Ameren has agreed to a location for the poles for the Reinke Road Construction Project. He stated that the dangerous curve should be rectified later this summer.

 

STAFF REPORTS

PUBLIC WORKS PURCHASE OF TWO TRAILERS

Streets Superintendent, Jim Link stated that bids for the two budgeted trailers came in under budget. Because the trailers came in so much under budget, Alderman Leahy suggested the purchase a third trailer, since the Public Works Department has three 1995 trailers, two of which were going to be replaced from this bid and the third needing extensive repair work done in order to make it last another year.  The purchase of the three trailers will still remain under budget.

A motion was made by Alderman Roach and seconded by Alderman Leahy to accept staff’s recommendation to award to the only bidder, Bobcat of St. Louis, for the purchase of three Cronkite trailers. A voice vote was taken with a unanimous affirmative result and the motion passed.

 

ALERMANIC COMMENTS

Alderman Terbrock, in regards to the comments from resident Dominic Lloyd’s request, said he would support further discussion about allowing backyard chickens. He thanked everyone for the groundbreaking ceremony and everyone who put it together and for having Ballwin’s former City Administrator Bob Kuntz present.

Alderman Finley wished to thank the residents of Ward 1 for voting for him again.

Alderman Finley asked if Mayor Pogue wished to address the Board of Adjustment opening. Alderman Finley stated that he had a candidate in mind to filling the position from Ward 1, Derek Beiter.

A motion was made by Alderman Finley and seconded by Alderman Kerlagon to appoint Derek Beiter, from Ward 1, to serve on the Board of Adjustment Committee with a term expiring on May 24, 2023. A voice vote was taken with a unanimous affirmative result and the motion passed.

 

A motion was made by Alderman Fleming and seconded by Alderman Roach to adjourn the Board of Aldermen Meeting.  A roll call vote was taken with a unanimous result, and the meeting was adjourned at 8:46 p.m.

 

Tim Pogue, Mayor

ATTEST:

 

Eric Hanson, City Administrator


Approved:  May 14, 2018

A Johnson