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Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

City of Ballwin Board of Aldermen Meeting Agenda

Meeting Agenda

BOARD OF ALDERMEN MEETING
MAY 14, 2018   at   7:00 p.m.                                                                    

300 Park Drive -Donald “Red” Loehr Police & Court Center 
www.ballwin.mo.us

This is a condensed summary of the action items which will be considered at tonight's Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, or if you would like to know more about the programs or services which we provide, please call (636) 227-9000, or visit us on the web at www.ballwin.mo.us.

CITIZEN COMMENT
If you wish to address the Board during this meeting, please fill out the "Citizen Comments: To Address the Board of Aldermen" form and place it in the tray on the table at the front of the Board Room before the meeting begins. Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation.


  1. Call to Order
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Minutes:April 23, 2018 Board of Aldermen Meeting Minutes
  5. Presentation:
    1. 2017 Audit Report
  6. Citizen Comments:
  7. Public Hearing: None
  8. Unfinished Business: None

New Business:

  1. Legislation:                                 Next Ordinance # 18-06
    1. Bill No. 3992 Lot Split at 15225 and 15233 Manchester Road
    2. Bill No. 3993 Installation of a Fire Hydrant at Seventy-Seven Seven Trails Dr.
  2. Consent Items:
    1. Public Works – Truck Body Purchases
    2. Liquor License for Bonhomme Lions for Ballwin Days
    3. Liquor License Renewal
      - Kabuki     - Ballwin Recreation Complex   -Target Store T-0026   - Mi Lupita   
      - Sky Music Lounge   - CVS Pharmacy #2341     - Walgreens #1049
  3. Mayor’s Report
  4. City Administrators Report
  5. Staff Reports:
    1. Parks and Recreation – Parks Master Plan
    2. Police Department – Electronic Message Sign Boards
  6. City Attorney’s Report
  7. Aldermanic Comments
  8. Closed Session
  9. Information Only
  10. Adjourn

NOTE:  Due to ongoing City business, all meeting agendas should be considered tentative.  Additional issues may be introduced during the course of the meeting. 

CLOSED SESSION:  Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

Meeting Minutes

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

The meeting was called to order by Mayor Pogue at 7:00 p.m.

ROLL CALL

PRESENT                                                          ABSENT

 

Mayor Tim Pogue

Alderman James Terbrock 

Alderman Michael Finley

Alderman Kevin M. Roach

                                                           Alderman Mark Stallmann

Alderman Frank Fleming

Alderman Jim Leahy

Alderman Ross Bullington

Alderman Raymond Kerlagon

City Administrator Eric Hanson

City Attorney Robert E. Jones

 

The Pledge of Allegiance was given.


MINUTES

The Minutes of the April 23, 2018, Board of Aldermen meeting were submitted for approval.  

A motion was made by Alderman Fleming and seconded by Alderman Finley to approve the April 23, 2018, Board of Aldermen meeting minutes as submitted.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

PRESENTATION

2017 Audit Report

The 2017 Audit Report was presented by Penny Scovill, from Hochschild, Bloom & Company accounting firm. She provided a brief overview of the Audit Report.

 

CITIZEN COMMENTS

None

 

LEGISLATION

BILL NO. 3992 AN ORDINANCE APPROVING A SPLIT OF THE LOT KNOWN AND NUMBERED AS 15225 AND 15233 MANCHESTER ROAD IN THE CITY OF BALLWIN.

A motion was made by Alderman Fleming and seconded by Alderman Terbrock for a first reading of Bill No. 3992, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3992 was read for the first time.

Alderman Roach asked for additional information regarding this lot split. The Director of Development, Andy Hixson, stated that this is the first simple lot split and that there were no issues with the recommendation from the Planning and Zoning Commission to pass this ordinance.
Alderman Leahy stated he would refrain from voting on this bill due to a conflict of interest.

A motion was made by Alderman Fleming and seconded by Alderman Terbrock for a second reading of Bill No. 3992, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3992 was read for the first time.

A roll call vote was taken for passage and approval of Bill No. 3992 with the following results:  

Ayes – Aldermen Fleming, Terbrock, Roach, Bullington, Finley, Kerlagon;
Nays -- None.  
Bill No. 3992 was approved and became Ordinance No. 18-06

 

BILL NO. 3993: Mayor Pogue announced that Bill 3993 would be held over until the next Board meeting.

CONSENT ITEM

    1. Public Works – Truck Body Purchases
    2. Liquor License for Bonhomme Lions for Ballwin Days
    3. Liquor License Renewal

- Kabuki       - Ballwin Recreation Complex -Target Store T-0026

- Mi Lupita - Sky Music Lounge - CVS Pharmacy #2341

- Walgreens #1049


Alderman Roach requested that item ‘A’ be pulled for further discussion.

A motion was made by Alderman Fleming and seconded by Alderman Leahy to accept the Consent
Items ‘B’ and ‘C’ as recommended by staff.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

 

MAYOR’S REPORT

Planning and Zoning Commission Re-appointment

Mayor Pogue asked that the Board approve the re-appointment of Planning and Zoning Commission members: Mike Utt, Lynn Goetz and Lisa Zimmerman.

A motion was made by Alderman Terbrock and seconded by Alderman Kerlagon to approve the re-appointment of Mike Utt, Lynn Goetz and Lisa Zimmerman to the Planning and Zoning Commission.  A voice vote was taken with a unanimous affirmative result and the motion passed.

Mayor Pogue also recommended that Alderman Finley be the Board Representative for the Planning and Zoning Commission.

A motion was made by Alderman Fleming and seconded by Alderman Finley to approve Alderman Finley as the Board Representative for the Planning and Zoning Commission.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

CITY ADMINISTRATOR’S REPORT
Consent Item ‘A’
Alderman Roach asked if the budget provided for the different attachments for the trucks that were being purchased. Streets Superintendent, Jim Link, stated that $240,000 was budgeted for the purchase of the trucks and their required attachments. The total for all items purchased was $229,788.
A motion was made by Alderman Kerlagon and seconded by Alderman Leahy to accept Consent

Item ‘A’ as recommended by staff.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

Street Assessment Report
City Administrator Hanson provided an update on the street assessment, which was done in-house by certified staff, whom he thanked. He thanked Kirsten Hochstetler, Director of Marketing, who took all the information from the Public Works staff and compiled it into an informative format.

Ries Road Bridge Project
The City received full authorization for the Ries Road bridge Project. Ries Road will close on May 23rd and will remain closed until the first part of September.

Comprehensive Plan Community Open Forum  
City Administrator Hanson informed the Board and those in attendance that on the following evening the City will be hosting a Community Open Forum at the Golf Course beginning at 6:00 PM to gain feedback and have discussions on the City’s Comprehensive Plan.

 

STAFF REPORTS

PARKS AND RECREATION  PARKS MASTER PLAN

$100,000.00 was budgeted for the Parks Master Plan Project. An RFQ process was used to solicit proposals for the preparation of a parks master plan. Staff sorted through the seven submitted statements of qualifications and selected four firms for an interview by a panel of employees. Following the interview, two firms were selected to submit a refined scope of service and price to complete the master plan. Based on qualifications, experience and price, staff recommended the Board approves the contract with DG2 Design, for $84,000.

Alderman Fleming asked what would be gained in having a Parks Master Plan. Parks and Recreation Director, Linda Bruer, stated this should set the parks priorities for the next 10-15 years. The city has never done a Parks Master Plan.

A motion was made by Alderman Terbrock and seconded by Alderman Finley to accept staff’s recommendation to approve the contract for a Parks Master Plan with DG2 Design, for $84,000.00. A voice vote was taken with a unanimous affirmative result and the motion passed.

 

POLICE DEPARTMENT  ELECTRONIC MESSAGE SIGN BOARDS

$30,000.00 was included in the Police Department’s 2018 budgeted for the replacement of two electronic message sign boards. The sign boards will be shared between the Police Department and Public Works. Bids were advertised and only one proposal was received. Traffic Control Company provided the only proposal which came in under budget.  Staff recommended that the Board awards the purchase to Traffic Control Company, the only bidder, for $29,384.66

A motion was made by Alderman Bullington and seconded by Alderman Terbrock to accept staff’s recommendation and award the purchase of two electronic message sign boards to Traffic Control Company, the only bidder, for $29,384.66. A voice vote was taken with a unanimous affirmative result and the motion passed

 

ALERMANIC COMMENTS

None

A motion was made by Alderman Fleming and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting.  A roll call vote was taken with a unanimous result, and the meeting was adjourned at 7:28 p.m.

 

Tim Pogue, Mayor

ATTEST:

 

Eric Hanson, City Administrator


Approved:  June 25, 2018
A Johnson