Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Board of Aldermen Retreat

Meeting Agenda

BOARD OF ALDERMEN SPECIAL MEETING NOTICE

 

 The Ballwin Board of Aldermen will meet for a 2018 Planning Session on Monday, June 11th at 6:00 p.m. at the Ballwin Dean Team’s Community Room located at 15121 Manchester Road in Ballwin.

 

This meeting is open to the public. 

 

Residents of Ballwin are afforded an equal opportunity to participate in the programs and services of the City of Ballwin regardless of race, color, religion, sex, age, disability, familial status, national origin or political affiliation. If you require special accommodations to attend this meeting, please contact the City Clerk at 636-227-9000, please contact the clerk no later than 2 hours prior to the start of the scheduled meeting. 

 

 

Meeting Minutes

The minutes are prepared in summary to reflect the overall discussion and not verbatim quotes.

The Planning Session was called to order at 6:15 p.m. by Mayor Tim Pogue.

Board members in attendance were Aldermen Jimmy Terbrock, Michael Finley, Kevin M. Roach, Mark Stallmann, Frank Fleming, Jim Leahy, Ross Bullington and Raymond Kerlagon.  City Staff in attendance were City Administrator Eric Hanson, City Attorney Robert Jones, City Clerk Abigail Johnson, Police Chief Kevin Scott, Assistant City Administrator/Director of Development Andy Hixson, Superintendent of Streets Jim Link,  Director of Parks and Recreation Linda Bruer, Director of Public Works Gary Kramer, Finance Officer Denise Keller, Human Resource Coordinator Haley Morrison and Marketing and Communications Director Kirsten Hochstetler.

The Board discussed city-wide priorities for the next three to five years. Discussion revolved around finding solutions for residents as well as maintaining a responsible budget. Items that were addressed included economic development, capital equipment investments, technology and possible annexation. The below lists provides the items that were discussed at the meeting.

 

Staff Identified Priorities

The Board was presented with the following list of priorities identified by staff. The Board discussed and reviewed the items provided by staff. The Board concurred on many of the items staff identified as priorities.

 

  1. Budget/Finance/Legislative
    1. Street Light Cost Reduction
    2. Region Wide Use Tax
    3. Charter City Designation

  2. Capital Equipment
    1. Tree Trimming/Sign Truck
    2. Rubber Tire Excavator

  3. Code/Inspections/Planning
    1. Implementation of Mixed Use Development Codes
    2. Updating Code of Ordinances following Comp Plan Update
    3. Proactive Code Enforcement (Staffing)

  4. Economic Development
    1. Annexation
    2. Formation of a Business Development Council
    3. Olde Towne Plaza Redevelopment
    4. Clayton Road Plaza Redevelopment

  5. Marketing/Communication/Citizen Engagement
    1. Expanded Branding of Ballwin
    2. Improved Video Marketing (Upgrading Video Equipment)
    3. Selling  the Ballwin Community Outside Ballwin

  6. Operations/Facilities
    1. Police Facility Upgrade
    2. Redevelopment of Old City Hall
    3. Golf Course Maintenance Building
    4. Additional Covered Parking for Remaining Departments
    5. Public Works Yard Reconfiguration
    6. Equipment Storage Facility
    7. Indoor Pool Expansion
    8. Pedestrian Overpass on Manchester
    9. Park Upgrades based on Master Plan priorities

  7. Streets/R-O-W
    1. Expansion of in-house street repair and replacement program
    2. Additional Crew for Street Tree maintenance
    3. Major Road Projects: Holloway and New Ballwin Roads
  8. Technology
    1. Body Cameras (Police)
    2. CAD System Upgrade/Update
    3. Expansion of Regional Dispatching Services
    4. Identify Cloud-based storage solutions to eliminate hardware
    5. Provide high functioning wifi access to all facilities
    6. Upgrade network infrastructure focusing on high speed broadband
    7. Upgrade Mitel pbx and voicemail systems
    8. Harden PCI Compliance

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board Identified Priorities

The items listed below were introduced by the Board as their priorities. These items will be included in the budgeting and implementation of priorities.  

  1. Budget/Finance/Legislative
    1. Street Lights: Update Ordinance to not accept additional and/or new street lights
    2. Presence in Jefferson City

  2. Capital Equipment
    1. 2-ton dump truck

  3. Marketing/Communication/Citizen Engagement
    1. Senior US Open Qualifier in Ballwin Promo
    2. Regional High School Tech-Intern/Projects
    3. Ballwin Promotional Items

  4. Operations/Facilities
    1. Old City Hall Site Redevelopment

Overlapping Priorities

By referencing the list of priorities provided by staff, the Board found the below items overlapped with their own list of priorities or the items were identified to be new priorities as a result of the discussions that took place during the planning session. The following items should be considered as high priorities.

  1. Budget/Finance/Legislative
    1. Street Light Cost Reduction/Update Ordinance
  2. Operations/Facilities
    1. Golf Course Maintenance Building
    2. Equipment Storage Facility
  3. Technology
    1. Body Cameras (Police)

The Planning Session was adjourned by Mayor Pogue at 9:00 p.m.

 

 

Tim Pogue, Mayor

ATTEST:

 

Eric Hanson, City Administrator


Approved:  June 25, 2018
A Johnson