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Board of Aldermen Meeting Agendas & Minutes

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

City of Ballwin Board of Aldermen Meeting Agenda

Meeting Agenda

  1. Call to Order
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Minutes : December 10, 2018 Board of Aldermen Meeting Minutes
  5. Presentations: Cochran Engineering on New Ballwin Road
  6. Citizen Comments
  7. Public Hearing: None
  8. Unfinished Business: None
  9. Legislation: None
  10. Consent Items
    1. Bank Signatories
    2. City Hall Furniture
    3. 6 Month Financial Statement
    4. Wildwood Pool Passes
  11. Mayor’s Report
  12. City Administrator’s Report
    1. Policy Manual Update
  13. Staff Reports
    1. Administration: Boundary Adjustment
    2. Administration: U.L.I. Ballwin Government Center
    3. Administration: Legislative Conference
    4. Police: Grant Application
  14. City Attorney’s Report
  15. Aldermanic Comments
  16. Closed Session: Subject to a motion duly made in open session and a roll call vote pursuant to Section 610.022 the Board of Aldermen will hold a closed meeting, with a closed vote and record for one or more of the reasons as authorized by Section 610.021(1), (2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, negotiation of a contract.
  17. Information Only
  18. Adjourn

NOTE: Due to ongoing City business, all meeting agendas should be considered tentative. Additional issues may be introduced during the course of the
meeting.
CLOSED SESSION: Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting
and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under
Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo.,
and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

Meeting Minutes

 

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

The meeting was called to order by Mayor Tim Pogue at 7:01 p.m.

ROLL CALL

Present:

Mayor Tim Pogue
Alderman James Terbrock
Alderman Michael Finley
Alderman Kevin M. Roach
Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
Alderman Raymond Kerlagon
Interim-City Administrator Bob Kuntz
City Attorney Robert E. Jones

Absent:

 

The Pledge of Allegiance was given.

MINUTES

The Minutes from the December 10, 2018, Board of Aldermen meeting were submitted for approval. A motion was made by Alderman Finley and seconded by Alderman Stallmann to approve the minutes from the December 10, 2018 Board of Aldermen meeting as amended. A voice vote was taken with a unanimous affirmative result and the motion passed.

PRESENTATION

Cochran Engineering gave a presentation about applying for a grant to resurface New Ballwin Road. Ballwin applied for this grant in the past and did not received it. The new proposal would ask for less funds, be completed in a faster time frame, and still meet all requirements. The out of pocket cost for the City to move forward would be $289,000. A motion was made by Alderman Roach to proceed with drafting a proposal for the engineering of New Ballwin Road through Cochran Engineering for consideration at a future meeting and seconded by Alderman Stallmann. A voice vote was taken with unanimous affirmative results.  

PUBLIC COMMENTS

Lou Salamone spoke about deer hunting in city limits asking to change the time frame of approving annual permission slips and to update Ballwin’s code of ordinances related to contacting homeowners about hunting on common ground.

Richard Boerner addressed the board and requested a refund of $25.23 for the amount charged to him to provide public records by the City of Ballwin.

CONSENT ITEMS

 

  • Bank Signatories
  • City Hall Furniture
  • 6 Month Financial Statement
  • Wildwood Pool Passes

A motion was made by Alderman Fleming and seconded by Alderman Stallmann to accept the Consent Items as recommended by staff. A voice vote was taken with unanimous affirmative result and the motion passed.

 

MAYOR’S REPORT _______________________________________________________

Legislative Updates Mayor Pogue asked the board to contact him if they are not receiving updates from the municipal league and he will make sure they receive a copy of those updates.

City Hall Construction Mayor Pogue stated staff will be moving to the new building on April 1, 2019 with a punch list walk through at the end of January. He also stated he will schedule a walk-through opportunity with the board members in February.

Snow Removal Mayor Pogue commended the Public Works Department on their response to a recent large winter weather storm.

Elected Officials Compensation Mayor Pogue asked the board to consider authorizing the City Attorney to draft legislation regarding the compensation of future Ballwin elected officials. An approved increase would not go into effect until after the next election. Mayor Pogue suggested a $100 increase for aldermen and a $200 increase for the mayor per month. A study was conducted of nearby cities to compare rates and it was noted the last increase for Ballwin for elected officials was in 1991.

A motion was made by Alderman Leahy and seconded by Alderman Fleming for the City Attorney to draft legislation related to increasing future Elected Officials compensation to $900 per month for the mayor and $450 per month for aldermen. A voice vote was taken with unanimous affirmative result and the motion passed.

 

INTERIM - CITY ADMINISTRATOR’S REPORT ____________________________________

Policy Manual Update  Interim City Administrator Kuntz spoke about making changes to the Ballwin Policy Manual, specifically related to the driving policy and the discipline policy. He stated the updates would be a more progressive and more fair application to the employees while also continuing to take negligence seriously. He requested a motion to make the updates presented by staff.

Alderman Fleming asked if enough discussion was had internally with department heads about the change. Interim City Administrator Kuntz and City Attorney Jones stated they have discussed the policy at length with multiple staff. Alderman Roach stated he would like to work on the policy further and bring it back to a future meeting for approval.

Staff Resignation Interim City Administrator Kuntz announced the resignation of Director of Marketing and Communication Kirsten Hochstetler effective February 1, 2019. He also asked for board authorization to enter into an hourly contract for her to continue to provide services to the City on an as-needed basis during the transition. A motion was made by Alderman Fleming and seconded by Alderman Stallmann to authorize this agreement. A voice vote was taken with unanimous affirmative result and the motion passed.

 

STAFF REPORTS ____________________________________________________________________

Municipal Boundary Adjustment Assistant City Administrator Andy Hixson discussed cleaning up Ballwin’s municipal boundary lines near Reinke Road. This topic will be brought back to the board as legislation at a future meeting.

Urban Land Institute (U.L.I.) Assistant City Administrator Andy Hixson spoke about hiring the company to do a study on the best future use of the land on which the old city hall currently sits, which will be vacated in a few months. He stated the advantage of using an independent third party company would be to remove the bias or subjectivity of staff deciding what to do with the land internally. The board requested to see examples of deliverables the ULI has provided in the past before moving forward as this study would cost the City $7,500 to conduct.  

Legislative Conference Assistant City Administrator Andy Hixson asked the Board to let him know if anyone is interested in signing up for the legislative conference in Jefferson City in February.

Grant Application Police Chief Kevin Scott requested Board authorization to apply for grant funding through MoDOT for Fiscal Year 2020 regarding over time traffic enforcement related to hazardous moving violations, occupant protection, youth alcohol enforcement and DWI enforcement. A motion was made  by Alderman Stallmann and seconded by Alderman Finley to move forward with the grant application process. A  voice vote was taken with unanimous affirmative result and the motion passed.

 

ALDERMANIC COMMENTS ___________________________________________________

Alderman Finley addressed resident Richard Boerner’s refund request stating he thought the charge was excessive. Attorney Jones stated this was a consistent application of the ordinance as it relates to administrative expenses for all Freedom of Information Act Requests made of the City. A motion was made by Alderman Finley to refund Mr. Boerner the entire amount, minus $5. The motion died for lack of a second.

Alderman Finley addressed the topic of deer hunting in Ballwin. City Attorney Jones stated the police interpretation of the ordinance is correct and has been consistently enforced since the adoption of that ordinance. Alderman Fleming stated he was not in favor of changing the notification process related to hunting in common ground. Alderman Terbrock stated he was in favor of exploring the possibility of changing the timeline for approving permits related to deer hunting if staff could do so.

Alderman Finley suggested re-evaluating how meeting minutes are taken when the new City Clerk is hired.

Alderman Bullington complimented the Public Works Department stating they had a fantastic response to the very large amount of snow that fell. He also thanked the Ballwin Police Department and Metro West Fire for their assistance during the storm.

Alderman Stallmann also suggested re-evaluating how meeting minutes are taken in the future. He also commended Ballwin Public Works Department and the work the City employees did to keep Ballwin streets clear.

 

CLOSED SESSION __________________________________________________________

The Board moved to go into closed session for one or more of the reasons as authorized by Section 610.021(1), (2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, negotiation of a contract.

A motion was made by Alderman Fleming and seconded by Alderman Stallmann to go into closed session. A voice vote was taken with a unanimous affirmative result.

 

OPEN SESSION ___________________________________________________________

A motion was made by Aldermen Fleming to reconvene.  The motion was seconded by Alderman Stallmann and passed by unanimous voice vote.  

A motion was made by Alderman Fleming to adjourn.  The motion was seconded by Alderman Stallmann.  The motion passed by unanimous voice vote. The meeting adjourned at 9:08