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Archived Meeting Agendas

 

Every effort is made to ensure that the Agendas and Minutes provided on this and subsequent pages is timely and correct; however, users should keep in mind that this information is provided only as a public convenience. In any case where legal reliance on information is required, the official records of the City of Ballwin should be consulted.

The Board of Aldermen meet on the second and fourth Mondays of each month at 7 p.m. in the Board Room of the Ballwin Government Center, 1 Government Ctr. Schedule and place subject to change. Meetings are open to the public. All citizens are urged to attend.

Finance & Administration Committee Meeting

Meeting Agenda

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Finance & Administration Committee Meeting
February 27, 2017  at   6:00 p.m.

300 Park Drive – Donald “Red” Loehr Police & Court Center

 

Members of the Ballwin Board of Aldermen will meet for a 
Finance & Administration Committee Meeting on Monday, February 27th at 6:00 p.m., 
prior to the Board Meeting at the Donald “Red” Loehr Police and Court Center at 300 Park Drive. 

 Agenda Items:

   1.  Escrow

   2.  Sewer Lateral Repair Program

   3.  Purchasing Policy

 This meeting and all other meetings are open to the public and the building is handicapped accessible.

 

Eric Hanson
City Administrator

  
 

Residents of Ballwin are afforded an equal opportunity to participate in the programs and services of the City of Ballwin regardless of race, color, religion, sex, age, disability, familial status, national origin or political affiliation. If you are a person requiring an accommodation, please call (636) 227-85580 (V) or (636) 527-9200 (TDD) or 1-800-735-2966 (Relay Missouri) no later than 5:00 p.m. Monday through Friday. 

  

 

 

Meeting Minutes

Finance & Administration Committee Meeting
February 27, 2017 at 6:00 p.m.
300 Park Drive – Donald “Red” Loehr Police and Court Center
 



The minutes are prepared in summary to reflect the overall discussion – not verbatim quotes.
The Committee Meeting was called to order at 6:01 p.m. by Committee Chairperson Frank Fleming.
In attendance were Mayor Tim Pogue, City Attorney Robert E. Jones, City Administrator Eric Hanson, Aldermen Ray Kerlagon, Ross Bullington, Jim Leahy and Mark Stallmann.  Also in attendance were Director of Public Works Gary Kramer, Finance Officer Denise Keller, Director of Economic Development / Assistant City Administrator Andy Hixson and City Clerk Abigail Johnson. Alderman Finley was late to the meeting due to out of town business travel.

Escrow:
Director of Economic Development and Assistant City Administrator Andy Hixson provided an overview of the Escrow program along with his recommendations for eliminating certain escrows. Larger projects where potential public infrastructures could be damaged during construction would require an escrow. Mr. Hixson highlighted a few of these projects: retaining wall, commercial remodel, room addition and in ground pool.

Mr. Hixson recommended the following to the committee:

  • Keep all escrows that deal with anything in the right-of-way, new subdivision and land disturbances as laid out in our code of ordinances.
  • Create an easy to read sheet of what escrows are needed for which projects
  • Must update the ordinance regarding escrows for permit fees

o   If a contractor is a known offender for not getting their final permit, have an enforcement clause in the new ordinance.

Alderman Fleming had received feedback from Alderman Finley (not in attendance at the committee meeting) who suggested not eliminating escrows on basement finishes and on decks.

Mr. Hixson stated the reason for requiring an escrow for all construction projects is to ensure all inspections are called in and the project is completed in a timely manner. Mr. Hixson also brought up the subject of payment of escrows by credit card. The City returns 100% of the escrow but when an escrow is charged by credit card, the city ends up paying the service fee.

Alderman Stallmann stated he would like to keep Ballwin business friendly and to allow contractors to continue to be able to use a credit card to pay for their escrows.

Alderman Kerlagon commented that he liked the format of the presentation Mr. Hixson provided. It was easy to follow by providing background information first and then his recommendation. He also added that it’s a small amount the city pays in credit card fees and suggested that the city continues to allow escrows to be charged.

Mayor Pogue added that if contractors don’t call in a final inspection there needs to be some sort of recourse for not completing their permit. Mr. Hanson stated the city could fil