• Ballwin City offices will be closed Monday, May 27 in observance of Memorial Day.

Administration Detail

Administration Detail
A simplified statement of the mission of the Department of Administration is to enhance and sustain the quality of life in Ballwin within the limits of available resources. The major expenditure constraints of the 2004 operating budget have underscored the importance of the last phrase of this statement. The 2004 Administration budget is approximately $60,000 lower than its 2003 counterpart which was approximately $30,000 less that the 2002 budget. Since the 2004 budget contains a 4% salary increase, it is clear that the non-salary portion of the budget is the source for most of the operating budget reductions.  

The funding for the salary increase came from additional reductions in line items in the non-salary portion of the budget. The most significant of these was passing the cost of recycling to residents. This eliminated an approximately $260,000 annual expenditure. The reductions of the other line items were on whole less significant. The reductions were, nonetheless, important as they relate to the line item itself since some line items, such as utilities, had to be increased. Furthermore, a $50,000 contingency fund has been inserted as a new item as has $25,000 that will go to the TIF bond payment if revenues are insufficient to retire the bonds. On the positive side, this last item is approximately $100,000 less that it might have had to be if the challenge to the assessed value of the Olde Towne Plaza had not been successful. The net impact of these changes is that the non-salary portion of the operating budget has pretty well been stripped of any expenditure that could be considered unnecessary. Should future expenditure reductions be needed, it will be done at a cost to the quality of the services that are presently being provided.

Thomas H. Aiken A.I.C.P.
Assistant City Administrator / City Planner

Administrative Support Services

 
REGULAR PAY  $311,199
OVERTIME PAY $500
PART TIME PAY$5,000
WORKERS' COMPENSATION INS$7,606
FICA EXPENSE$24,227
HEALTH INSURANCE$36,753
LAGERS PENSION$19,319
LIFE INSURANCE  $966
EMPLOYEE ASSISTANCE EXPENSE$4,670
ADMIN STAFF SHIRTS$700
COLLEGE TUITION
Loehr
$450
PHYSICALS & DRUG TESTING$2,800
FUNCTIONAL CAPACITY TESTING $1,000
PRE-HIRE PSYCHOLOGICAL TESTING$2,750
REFERENCE CHECKING$1,250
DOT TESTING$3,250
HEPATITUS VACCINATIONS$1,000
CITY MANAGER CONFERENCES
State MCMA for Aiken and Kuntz and national ICMA for Kuntz
$4,000
FINANCE CONFERENCES
GFOA State Spring Conference; Public Sector User Summit
$1,475
SLACMA MEETINGS
Monthly SLACMA meetings for Kuntz and Aiken (7 @ $10 x 2)
$150
MISC SEMINARS/TRAINING
GFOA monthly meetings for Loehr ($120), Finance staff training ($1,600), Misc ($80)
$1,800
ELECTRIC$14,500
GAS   $4,000
SEWER$700
WATER $1,250
TELEPHONE$3,500
POSTAGE$7,500
AIKEN CELL PHONE$280
KUNTZ CELL PHONE$450
POSTAGE METER RENTAL$665
POSTAGE METER BASE/SCALE RENTAL $850
GEN/AUTO LIABILITY$1,417
UMBRELLA LIABILITY$328
PROPERTY LIABILITY$4,736
BONDS   $3,750
AUTO DEDUCTIBLES$2,000
JOB OPENING NOTICES$3,600
PUBLIC HEARINGS, BIDS, ETC$1,750
MISC EQUIPMENT MAINTENANCE 
Generator, fire extinguisher and similar service.
$2,000
COFFEE SUPPLIES$400
COPY PAPER$1,400
OFFICE SUPPLIES$5,250
PRINTING$6,000
SMALL TOOLS $25
REF & ANNEX MATERIALS$350
GOVT CENTER OPERATING SUPPLIES $1,750
JANITORIAL SUPPLIES$1,500
GFOA$275
GFOA-MO$75
SLACMA$120
ICMA$975
MISC DUES & SUBSCRIPTIONS
Trade magazines, newspapers, journals, etc.
$475
BUILDING MAINTENANCE$1,000
FINANCE SOFTWARE SUPPORT$12,000
PAYROLL SOFTWARE SUPPORT$3,200
ANNUAL FINANCIAL AUDIT $9,300
ANNUAL BOND AGENT FEES
UMB GO Bonds ($200), UMB 2002 C.O.P.S.($1900), Fiduciary Communic Co. ($130)
$2,400
SALES TAX REPORTS
County (12 @ $20), State (12 @ $35)
$660
BANKS SERVICE CHARGES $13,000
CREDIT CARD SERVICE CHARGES$22,000
MISC CONTRACTUAL SERVICES  $5,000
COPIER MAINTENANCE
Admin - $1680, Finance - $350
$2,030
FINANCIAL ADVISORY SERVICES
Auditor assistance with GASB34 implementation
$5,000
POSTAGE METER/SCALE MAINT$400
MISC OFFICE FURNITURE$1,500
CONTINGENCY$50,000
TIF MUNICIPAL REVENUE FUNDING $25,000

Total for Program:

$655,226

Community Services

 
REGULAR PAY$75,899
WORKERS' COMPENSATION INS$1,823
FICA EXPENSE$5,806
HEALTH INSURANCE$5,069
LAGERS PENSION     $4,630
LIFE INSURANCE$148
EMPLOYEE GIFT CERTIFICATES$6,300
CITY PICNIC$1,000
EMPLOYEE RECOGNITION$2,000
MISC INTERNAL PUBLIC RELTNS   $350
FIREWORKS$15,000
FLOWERS/CARDS$1,300
HORIZON$36,500
MISC EXT PUBLIC RELATIONS$750
GEN/AUTO LIABILITY$340
UMBRELLA LIABILITY $79
PROPERTY LIABILITY  $1,135
STREET LIGHT MAINTENANCE$377,500
MISC CONTRACTUAL SERVICES    $2,500
MISSOURI ONE CALL$250

Total for Program: 

$538,379

Information Services

 
REGULAR PAY$100,188
WORKERS' COMPENSATION INS$2,406
FICA EXPENSE$7,664
HEALTH INSURANCE$11,356
LAGERS PENSION  $6,111
LIFE INSURANCE $275
MISC SEMINARS/TRAINING$3,000
INTERNET ACCESS$1,350
TWO WAY RADIOS$1,050
GEN/AUTO LIABILITY  $448
UMBRELLA LIABILITY $104
PROPERTY LIABILITY$1,498
COMPUTER MAINTENANCE
Fund for computer maintenance expenses in lieu of maintenance
$5,000
PRINTER MAINTENANCE
Fund for printer maintenance expenses in lieu of maintenance agreement
$1,000
SECURITY ACCESS MAINTENANCE
Fund for security system maintenance expenses in lieu of maintenance agreement
$1,000
MISC EQUIPMENT MAINTENANCE$600
TELEPHONE SYSTEM
Upgrades and other work not covered by maintenance contract
$2,000
SMALL TOOLS$75
MISC OPERATING SUPPLIES$500
MISC DUES & SUBSCRIPTIONS$500
MISC VEHICLE MAINTENANCE$250
MOTOR FUEL$250
TELEPHONE SYSTEM MAINTENANCE
Maintenance contract w/Tech Electronics
$3,600
MISC CONTRACTUAL SERVICES Network Associates - network virus protection ($750), AccessUS - web page hosting ($3,000), Software maint. to have GIS on network and web page ($1800), Permit & Business software annual support ($200), Cisco PIX506e - Firewall maint. agreement ($300)$6,050
COMPUTER SOFTWARE/UPGRADES

Procom - software to simplify administration of the telephone system software  

$150
COMPUTER HARDWARE/PARTS
4 card swipe scanners for North Pointe ($800), UPS battery replacement ($1000), System backup tapes ($500), 100mb switch for Pointe ($350)
$2,650
LICENSES
MSOffice2003 - 10 locations ($3170), MSOffice Software/Access Licenses ($1000)
$4,170

Total for Program: 

$163,245

Inspections

 
REGULAR PAY$278,091
OVERTIME PAY $500
CAREER PATH INCENTIVE ADJ 
Darmon - 1 Certification ($500),  Roberts - 2 Certifications ($1000)
$1,500
WORKERS' COMPENSATION INS$6,720
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