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Request for Bids, Proposals, & Professional Services

  • Ballwin Life Magazine Bid

    The City of Ballwin is requesting written quotes from qualified printing companies to print and mail four 32-page issues of the City's Ballwin Life Magazine (February, May, August and November). Project specifications and mail preparation information can be found below. 

    The issues have an in-home date of February 1, 2026, May 1, 2026, August 1, 2026 and November 1, 2026. Bids are due by 3 p.m. CST on Monday, November 3rd, 2025 to: Megan Freeman, 1 Government Ctr., Ballwin, MO 63011. Please provide the following in your quote: 

    - Price per issue (15,200 mailed copies, 400 customer copies) 
    - Anticipated project turn time (including final artwork upload date)
    - Mail preparation (cost per 1,000) 

    Project Specifications:
    Self-Cover 
    50# Gloss Text 
    15,200 mailed copies and 400 customer copies* 
    8.25 x 10.75 Page Size 
    Four-Color Process with Bleed, 4 over 4 
    Saddle Stitch Bind 
    Print Ready PDF from Ballwin 
    Digital Online Proof & Composite Low Resolution Paginated Proof Required
    Final Delivery to Mail House or Post Office and Customer Copies 

    Mail Preparation:

    Mail Preparation Bid is requested. A list of mailing addresses will be provided by the City of Ballwin. *For out of area bidders (or if local delivery from vendor is not possible) please include estimated cost (to be incurred by the City) to ship/deliver these to the Ballwin Government Center (1 Government Ctr., Ballwin, MO 63011). 

    If no updated mailing cost is provided, we will use the cost of mailing from your last Ballwin Life Magazine (if applicable) as an estimate.

    Questions can be directed to Megan Freeman at . The City of Ballwin intends to award a contract based on the bid that, in the City of Ballwin’s sole discretion, best meets the interests and requirements of the City. The City of Ballwin reserves the right in the City’s sole discretion to reject any and all bids, to waive technicalities or deficiencies in any or all bids, to negotiate with any or all bidders or others for more favorable terms or prices, and to award a contract to other than the bidder submitting the lowest cost bid proposal, with or without negotiation.

  • North Pointe Audit Bid

    The City of Ballwin is currently accepting bids for the facility audit of the North Pointe Aquatic Center. We are seeking proposals from qualified vendors to assess the current state of the facility and provide recommendations for maintenance and improvements. The scope of work includes, but is not limited to, a comprehensive review of the facility's structural, mechanical, and electrical systems, as well as an assessment of its operational efficiency and safety compliance.  Sealed bids, subject to the “Instructions and General Conditions of Bidding and the Specifications” and any special conditions set forth herein, will be received at the The Pointe at Ballwin Commons, #1 Ballwin Commons Circle, Ballwin, MO 63011 until 10:00 A.M. on October 29th, 2025. Bids are to be clearly marked "Request for Proposal RFP # 25-27 North Pointe Aquatic Center Facility Audit". Bid specifications can be found here. For questions or information, email Chris Conway at . 

 
 

 

The City of Ballwin will affirmatively assure that in any contract entered into pursuant to this Notice to Contractors, qualified minority business enterprises will be afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color, religion, sex, age, disability, familial status, national origin or political affiliation. If you are a person that requires an accommodation or desires more information, please call (636) 227-8580V or RELAY MISSOURI 1-800-735-2966 TDD not later than 5 p.m. on the third day preceding the last day for accepting bids. Offices are open between 8 a.m. and 5 p.m. Monday through Friday.